Executive Assistant

This institution is a leading global financial entity offering a wide array of services including investment banking asset management and private wealth management. Renowned for its commitment to customer service integrity and fostering sustainable economic growth it operates a worldwide network aimed at serving corporations institutions governments and individuals. With a legacy of excellence and innovation it is focused on turning insights into opportunities providing expert advice and delivering comprehensive solutions across both public and private markets.

Key Responsibilities:

• Organize and coordinate meetings with board members including booking meeting rooms setting up virtual meeting details and managing diaries.
• Liaise with the offices of directors to coordinate meetings and track interactions between them.
• Provide support to senior executives visiting the Frankfurt office including diary management and travel arrangements in coordination with their primary Executive Assistants in home offices.
• Coordinate a high volume of domestic and international travel and process expense reports in a timely manner following our clientpolicies and procedures.
• Manage vendorrelated administrative duties including invoice processing and overseeing vendor management.
• Provide administrative support to the Frankfurt International Management and Corporate Communications teams.
• Perform general administrative tasks such as preparing correspondence organizing files data entry maintaining contact lists and preparing premeeting materials.
• Maintain an understanding of the firms policies and procedures and learn to use key tools and applications related to this role.

Requirements:

• A minimum of three years experience as an Executive Assistant Personal Assistant or in a similar administrative support role in a professional office environment.
• Comfortable liaising with individuals at all levels including CSuite executives.
• Excellent organizational multitasking and communication skills both written and verbal.
• Ability to work in a fastpaced environment with multiple concurrent activities.
• Ability to support managers by understanding their business function and the broader organizational structure.
• Proficiency in MS Office (Word Excel Outlook PowerPoint).
• Fluency in German and English.