Accounts Payable Processor

Job Summary:

The Accounts Payable Processor is responsible for processing and managing all payments owed by the company ensuring that invoices are correctly received processed and paid on time. This role involves a strong focus on data entry invoice verification and timely payment processing. The AP Processor will work closely with vendors and internal departments to ensure the smooth operation of the accounts payable function.

Key Responsibilities:

• Invoice Processing:
  • Accurately enter invoices into the accounting system.
  • Verify the accuracy of invoices including matching to purchase orders and receiving documents (2way and 3way matching).
  • Ensure proper coding of invoices to appropriate general ledger accounts.
• Payment Processing:
  • Prepare and process payments including checks ACH and wire transfers ensuring they are completed according to payment schedules.
  • Monitor payment deadlines and ensure timely payments to avoid late fees.
  • Handle the printing and distribution of checks as well as setting up and managing electronic payments.
• Vendor Communication:
  • Respond to vendor inquiries regarding payment status resolving discrepancies and issues.
  • Reconcile vendor statements and ensure all outstanding invoices are processed.
  • Maintain and update vendor information in the accounting system.
• Record Keeping:
  • Maintain organized and accurate records of all accounts payable transactions.
  • Assist in maintaining the accounts payable filing system including electronic and paper records.
• Reconciliation:
  • Reconcile the accounts payable ledger to ensure that all payments are accounted for and properly posted.
  • Assist with monthly and yearend closing processes including preparing necessary reports and supporting documentation.
• Compliance:
  • Ensure all accounts payable activities comply with company policies and procedures.
  • Assist in the preparation for internal and external audits by providing required documentation.
• Collaboration:
  • Work closely with purchasing and receiving departments to resolve discrepancies between purchase orders receiving documents and invoices.
  • Assist with special projects and other duties as assigned by management.

Qualifications:

• Education:
  • High school diploma or equivalent required; an associate degree in accounting or a related field is preferred.
• Experience:
  • 12 years of experience in accounts payable or a similar accounting role.
  • Familiarity with accounting software and ERP systems (e.g. SAP Oracle QuickBooks).
  • Proficiency in Microsoft Office especially Excel.

Remote Work :

No