Payroll and HR Advisor Part-Time

Job Title:Payroll and HR Advisor (PartTime)

Department:Core

Reports to: HRBP

Working Pattern: 21 Hours (Consideration will be given on how the hours can be split over the week)

Salary: 21000 (pro rata of 35000 per annum)

Closing Date: 1st September 2024

Brentford FC Community Sports Trust

With community work spanning three decades Brentford FC Community Sports Trust has established itself as a pioneering organisation for the local community. It uses the power of sport to educate motivate and inspire people from all walks of life.

Working in partnership with Brentford FC the Trust offers a portfolio of programmes in education health sports participation and community engagement. The Trust has won the Football League Community Club of the Year award four times and now employs more than 100 members of staff. The Trust is forecasting further significant expansion over the next two years following its appointment as a key partner in the redevelopment of Gunnersbury Park as a sports hub and its move to new larger purposebuilt premises directly adjacent to the new Brentford FC 17500 capacity stadium near Kew Bridge in 2021.

Inclusion Statement

Brentford FCCST is an organisation which values and is passionate about diversity and inclusivity. We welcome and encourage applications from qualified candidates including those from underrepresented groups such as those from ethnically diverse backgrounds women those from the LGBTQ community and those with disabilities.

Should you require any workplace accommodations (also known as reasonable adjustments) you will have the opportunity to let us know at the appropriate points in the hiring process.

Safeguarding Statement

Brentford FCCST is committed to equality the safeguarding and welfare of all children and adults at risk. This responsibility is shared by all staff and volunteers at the club safeguarding is everyones responsibility. Staff will be required to undertake regular safeguarding training to enable and reinforce a proactive approach to safeguarding. This role requires the post holder to apply all relevant policies and uphold the clubs commitment to safeguarding vulnerable people to ensure a safe environment for all. This includes the timely reporting of any safeguarding concern to the safeguarding team.

General Trust Accountabilities

• To ensure compliance with all relevant policies including health and safety and safeguarding policies
• To ensure compliance with all relevant legal regulatory ethical and social requirements
• To build and maintain good working relationships both internally and externally maintaining a professional image at all times when representing Brentford FC Community Sports Trust
• To keep confidential any information gained regarding the Trust and its personnel
• To maintain a flexible approach to work at all times

Main Purpose of Job

As Payroll and HR Advisor you will be responsible for preparing and leading on the monthly payroll processes. You will lead on the benefits administration (including pensions) and collaborate with our benefits provider to ensure member benefits are processed correctly.

The postholder will also assist and on the implementation of a new payroll system. In addition to the payroll duties you will also be the first point of contact for Trust staff and line managers on HR operational queries and coordinating recruitment campaigns. You will also provide first line HR guidance and contribute to providing an effective and efficient HR service.

Responsibilities

Payroll

Responsible for coordinating the monthly payroll data process and administering the Trust employee benefits and pension schemes.

• Prepare and lead on the monthly payroll process (including pension and benefits and coordinate with Finance to ensure accuracy before signoff.
• Work and collaborate with external payroll provider (including assistance and coordination of implementation of new payroll system)
• Analysing and reporting on payroll data
• Developing and refining payroll procedures
• Lead on benefits administration (including pension) working with outsourced benefit providers to ensure staff are enrolled correctly.
• Provide advice on benefits to employees and liaise with benefits brokers

HR

Act as first point of contact for Trust staff and line managers on HR operational and recruitment matters.

• Provide first line HR guidance and escalate complex issues to the HRBP.
• Coordinate the employee life cycle process including:
• New starters and onboarding process.
• Preparation of contracts and other contractual documentation.
• Preemployment and DBS verifications.
• Probation
• Leaver process and conducting exit interviews.
• Lead on Hibob (HR System) administration ensuring employee records are accurate and up to date
• Provide HR reports when required.
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  • Supporting hiring managers through the recruitment process ensure consistency and best practice followed and safeguarding compliance is adhered to.

Other Responsibilities

• Build effective relationships to achieve the efficient delivery of payroll and human resources services to staff.
• Handle sensitive information with the utmost confidentiality especially regarding individuals personal details and concerns.
• Follow established protocols for data protection and privacy.
• Provide support and guidance to staff members in understanding and adhering to safeguarding policies.

Key Internal Relationships

• Trust Staff and Line Managers
• Head of Business Services and Finance Department
• Safeguarding Manager

Key External Relationships

• Benefit Providers

Essential Criteria

• Good experience of payroll and benefits administration.
• Understanding of tax payroll and auto enrolment laws
• Experience of working on payroll/HR systems.
• Good experience of advising employees and managers in line with policy and HR best practices
• Excellent communication skills
• Ability to work under pressure and without supervision
• Humble empathetic and peoplefocussed approach
• High levels of attention to detail and accuracy and strong numeracy skills
• Ability to work in a team and work independently
• Experience of maintaining and adhering to confidentially.

Desirable:

• CIPD Level 5 Qualification or equivalent
• Experience in notforprofit sector

Please note that where appropriate for the role you will be required to complete additional background checks such as Disclosure and Barring Service (DBS) checks and police checks for any time you have lived or worked outside of the UK in the last 10 years. You can find out more about this at

Please also note that a CV application will not be sufficient. Applications will not be considered where the application form has not been completed in full.

If the role you are applying for involves regulated activity please fill out theDeclaration of Offences Form