Job Descriptions:
Develop procurement strategies that are inventive and cost-effective.
Develop the procurement plan for all products and services (including subcontracts) across COMPANY and define volume and price targets per product.
Short-list suppliers, launch tenders, select suppliers, negotiate prices and manage suppliers relationship with new and existing suppliers while ensuring the routine evaluation of their performance against contract requirements and business needs and monitoring contractual compliance
Develop and maintain appropriate relationships with key strategic suppliers.
Support Sales / BD Team with timely analysis of raw material cost , price and market developments.
Contribute to the annual expenditure analysis and procurement planning exercise of COMPANY to identify opportunities for cost improvement and efficiency through strategic partnerships, key price agreements and others
Manage current procurement policies, procedures and programs with a focus on their ability to enhance organizational value and efficiency; meet regularly with respective departments regarding procurement for their understanding and/or recommendations to enhance policies, procedures and develop, communicate and implement new/revised policies, procedures and programs as needed
Serve as the primary contact for procurement related questions, training, policy and procedure interpretation and alignment by all departments
Manage the development and maintenance of a vendor database to manage purchase and service documentation, ensure routine maintenance of records and archives and maintain a list of preferred suppliers
Support departments in identifying their needs and defining the scope of work for tenders and requests for quotations
Prepare periodic reports to the Chief Commercial Officer
Conduct periodic value for money studies of existing contracts and arrangements and provide recommendations as required for continuous improvement
Establish an internal framework for effective and efficient submission of purchase requests and orders
Manage the development and issuance of Request for Proposals (RFPs) with clearly defined requirements to ensure a competitive bid process
Lead the commercial evaluation of Request for Quotations (RFQs) from vendors in line with value for money principles
Supervise the process of collecting and validating purchasing needs from relevant departments in a timely and efficient manner, ensuring that purchase requests are reviewed against COMPANYs purchase plan
Manage the preparation, issuance, tracking and expediting of purchase orders for the procurement of general products and services in line with contractual agreements and approved schedules
Manage and monitor performance of subcontractors.
Negotiate and manage contract terms with suppliers to ensure value for
money, quality standards and delivery terms with technical and operational input from internal stakeholders
Participate in the enforcement of QMS and HSE Policy and procedures
Report any defect, hazard or near miss in the workplace which might endanger health & safety, and environment and stop work if any hazard posing risk to HSE is identified
Participate and support all health, safety and environment initiatives offered by the company including campaigns, trainings, emergency drills, etc.
Perform other duties as required by upper management
Financial Management
Ensure that the approved budget is being allocated as per the plans and highlight any deviation actual / foreseen to management
Ensure alignment with relevant financial policies and procedures applicable to the role and provide guidance to direct reportees as necessary
Contribute to the budget development process and provide relevant inputs
People Management
Contribute to the preparation of workforce planning reports, talent acquisition action items and talent management activities at the section level
Contribute to the definition of performance objectives for all direct reportees and perform mid-year and year end performance reviews. Monitor performance and give ad-hoc advice when necessary to ensure that performance objectives are met
Manage reporting teams and ensure effective leadership in order to adequately manage human capital in their achievement of COMPANY s objectives and targets
Provide guidance and support to reportees on operational and functional matters
