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Administrative Coordinator

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Job Location drjobs

Chicago, IL - USA

Monthly Salary drjobs

Not Disclosed

drjobs

Salary Not Disclosed

Job Description

Job Title: Administrative Coordinator
Job Duration: 12 Months contract on W2
Job Location: Chicago Illinois 60607 (Hybrid)
Note: US Citizenship or Permanent Resident is required.
Job Description:
  • Ensures timely coordination of department members administrative needs:
  • Manages multiple and/or or complex team calendars (Outlook)
  • Coordinates local and international travel meeting arrangements visitor accommodations and processes expense reports for department travelers
  • Organizes meeting rooms including logistics catering and equipment needs
  • Prepare and process forms documents and correspondence; anticipates revises and sends correspondence Making travel arrangements and preparing expense reports
  • Assisting with special projects
  • Coordinating processes including invoicing purchase orders mailings and courier/deliveries
  • Maintaining department email distribution lists
  • Preparing agendas and taking actionitems as the need arises.
  • What we expect of you:
    • We are all different yet we all use our unique contributions to serve patients. The administrative professional we seek is a selfstarter with these qualifications.
    Basic Qualifications:
    • Associates degree and 2 years of administrative experience OR 2 years in a technical school setting with handson experience OR High school diploma / GED and 4 years of administrative experience
    Preferred Qualifications:
    • 5 years experience in an administrative support role
    • Strong Outlook Excel PowerPoint Skills
    • Knowledge of SAP WebEx MSTeams SharePoint and Concur
    • Experience working in biopharma industry
    • Strategic problem solver who loves to think ahead and anticipate solutions to logistical issues
    • Ability to work in a fastmoving results oriented environment
    • Discretion in dealing with proprietary information
    • Helpful cando attitude with a solutionoriented approach
    • Polite and personable team player
    • Skilled at remaining calm under pressure.


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    Employment Type

    Full Time

    Company Industry

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