Virtual Executive Assistant Remote Mid Shift

This is a remote position.

• Calendar management for executives
  
• Aid executive in preparing for meetings
  
• Responding to emails and document requests on behalf of executives
  
• Draft slides meeting notes and documents for executives
  
• Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the global operations of the company.
  
• Organize complex calendars and schedules resolving any scheduling issues.
  
• Prepare Word Excel PowerPoint presentations agendas reports and other documents in support of objectives for the organization.
  
• Serves as a liaison to internal and external stakeholders.
  
• Arranges travel and accommodations for executives.
  
• Screen incoming requests and communications delivers accurate messages and responds to requests by gathering and providing information and referring nonroutine calls and emails to the appropriate staff.
  
• Is available and responsive to emails/texts/phone calls with contact outside normal business hours.
  
• Uses discretion confidentiality and good judgment to manage CLevel matters.
  
• Drafts and prepares correspondence for internal announcements board meetings and organizations that the executive is involved with.
  
• Assists in preparing and managing presentations and decks.
  
• Manages Executives contacts.
  
• Prepares expense reports.
  
• Represents the company and Executive in a positive light through great followthrough skills and sound judgment.
  
• Conserves the Executives time by reading researching collecting and analyzing information as needed in advance.
  
• Completes ad hoc projects as assigned.
  
• Maintains accurate and efficient files and records.
  
• Coordinate with account representatives and vendors for office supplies invoice processing equipment maintenance etc.
  
• Interact with building management on officerelated issues
  
• Ensure compliance with health and safety regulations and address facilityrelated concerns.
  
• Manage invoices travel and expenses on Concur platform.
  

Requirements

• Graduate of a Bachelors degree
  
• 5 years of working experience as a Virtual Executive Assistant position
  
• Excellent in English communication skills
  
• With good presentation skills
  
• Willing to work on site for 2 months at Sta. Rosa office as part of the training period
  
• With experience supporting an expat executive
  
• Proficient in Microsoft Office and other admin tools