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You will be updated with latest job alerts via emailPosition Title : Supply Chain Assistant
Duty Station : Doha Qatar
Classification : General Service Staff G5
Type of Appointment : One Year Fixed Term with possibility of extension
Estimated Start Date : As soon as possible
Closing Date : 23 June 2024
Established in 1951 IOM is a Related Organization of the United Nations and as the leading UN agency in the field of migration works closely with governmental intergovernmental and nongovernmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at confidential
Applications are welcome from first and secondtier candidates particularly qualified female candidates as well as applications from the nonrepresented member countries of IOM. For all IOM vacancies applications from qualified and eligible firsttier candidates are considered before those of qualified and eligible secondtier candidates in the selection process.
For the purpose of this vacancy the following are considered firsttier candidates:
Antigua and Barbuda; Barbados; Botswana; Cabo Verde; Comoros; Congo (the); Cook Islands; Dominica; Fiji; Grenada; GuineaBissau; Holy See; Iceland; Kiribati; Lao Peoples Democratic Republic (the); Madagascar; Marshall Islands; Micronesia (Federated States of); Namibia; Nauru; Palau; Saint Kitts and Nevis; Solomon Islands; Suriname; The Bahamas; Tonga; Tuvalu; Uzbekistan; Vanuatu
Second tier candidates include:
All external candidates except candidates from nonrepresented member states.
Context:
Under the overall supervision of the Head of Supply Chain Unit and the direct supervision of Supply Chain Officer the successful candidate will be responsible for the provision of an effective and efficient procurement & logistic support to all mission activities in line with IOM standard procedures rules and regulation in IOM Doha Qatar.
Core Functions / Responsibilities:
1. Receive and consolidate all procurement requisition forms; verify they have all the required information and comply with the Purchase Authorization Matrix and other office instructions.
2. Prepare tender documents solicit bids and quotations as applicable; prepare bid analysis summary and share it with the requesting unit; may participate in the evaluation process and provide technical inputs.
3. Monitor status of open purchase requisitions (PR) and purchase orders (PO) and follow up on the timely delivery of goods and services; upon delivery and ensure proper recording in the system and timely updating of the reports as and when needed.
4. Review vendor invoices prepare payment requests and followup with Finance the timely payment to suppliers/service providers.
5. Conduct market surveys to identify potential new suppliers/service providers; participate in their evaluation regarding quality prices and services in line with the organizations best interests.
6. Keep track of any contractual agreements and inform concerned parties for timely renewal; monitor office supplies and service and prepare requisitions when required and followup with Finance Unit the payment of utilities invoices.
7. Support the development of procurement plans to optimize purchasing power and facilitate the implementation of project activities.
8. Provide briefings and technical guidance to all staff in the office on procurement & Logistics related instructions and procedures this may extend also to IOM Implementing partners.
9. Monitor office supplies including stock room management and keep a record of supplies distribution and timely stock replenishment.
10. Create and maintain physical and electronic records of all documentation through the supply chain cycle in accordance with IOM instructions and procedures; retrieve present and analyze information from the system and prepare periodic reports highlighting issues that require attention. Keep relevant tracking matrixes up to date.
11. Assist in the regular asset management including physical Mission assets inventory timely assets disposal exercise transfer of Assets beneficiary assets management monthly asset reports preparation and support duly coordination with SCO.
12. Once the purchase is approved confirm terms of agreement with selected suppliers prepare the relevant documentation (purchase order contract etc.) and organize the required authorizations.
13. Perform other tasks assigned by the supervisor.
Required Qualifications and Experience
Education
Experience
Languages
IOMs official languages are English French and Spanish.
REQUIRED
For this position fluency in English is required
DESIRABLE
Working knowledge of Arabic is desirable Dari Pashto and/or Farsi is an added advantage.
Notes
*Accredited Universities are the ones listed in the UNESCO World Higher Education Database (confidential
Required Competencies
Values
Core Competencies behavioural indicators level 1
IOMs competency framework can be found at confidential
Competencies will be assessed during a competencybased interview.
For further information and other job postings you are welcome to visit our website: confidential
How to apply:
In order for an application to be considered valid IOM will only accept applications received through IOMs Recruitment Platform:
For Internal Candidates: confidential
For External Candidates: confidential
Interested candidates are invited to submit their applications via Oracle not later than 23 June 2024.
Only shortlisted candidates will be contacted.
No Fees: IOM does not charge a fee at any stage of its recruitment process (application interview processing training or other fee).
Posting period:
From 6 June 2024 until 23 June 2024
Eligibility:
This position is open to all nationalities. IOM Qatar will facilitate the work visa and residency permit requirements for the selected candidates.
Other
Appointment will be subject to certification that the candidate is medically fit for appointment.
Job Type: Fulltime
Pay: QAR17000.00 QAR17500.00 per month
This job has been sourced from an external job board.Full Time