Catalog Management Officer

Primary Duties and Responsibilities:

• Manage the entire lifecycle of purchase orders from creation to termination or cancellation.
• Handle spot buys and Request for Quotation (RFQ) processes to secure products and services at competitive prices.
• Develop and maintain procurement catalogues, ensuring their integration and alignment with business needs.
• Govern catalogue performance, monitoring effectiveness and ensuring compliance with set standards.
• Track savings and manage procurement spend below $50k, ensuring cost efficiencies.
• Collaborate with finance and procurement teams to capture and analyse procurement data, aligning with financial reporting requirements.
  

Customer

• Build and maintain relationships with suppliers, negotiating terms and managing PO to ensure favourable conditions.
• Support internal stakeholders, ensuring their needs are met promptly and efficiently.

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• Internal Process
  
  • Develop and maintain processes for catalogue development, governance, and performance monitoring.
  • Ensure the integration of catalogues with other business systems to enhance procurement operations.
  • Track and report key metrics to reduce expenses and improve procurement effectiveness.
  • Support risk management strategies and processes to mitigate potential procurement risks.
  • Learning & Growth
  • Capture templates and standards into a repository to build the team's own knowledge management database
  • Ensures adherence to policies and procedures
  • Responsible for the continuing professional development of self
  • Act as a key resource and liaison to other functional areas of the business, building cross-functional relationships as needed