Supplier Registration Officer

Job Description & Summary

Procurement sits within the centralised Finance Function and is managed by the Director of Procurement, the team is responsible for the development of procurement processes, procedures, strategy development, implementation/administration of contract and supplier relationship

The Supplier Registration Officer is responsible for managing the vendor registration process using an intelligent onboarding system. The primary duties include reviewing registration requests, validating submitted documents, challenging redundant requests, and conducting need analysis for supplier optimization to reduce the overall number of suppliers.

Governance Management

• Ensure compliance with organisational policies and guidelines during the vendor registration process. Regularly review and update registration criteria to reflect the latest industry standards and organisational needs.
• Stakeholder Management
• Build and maintain relationships with internal stakeholders to understand their vendor needs and preferences. Communicate effectively with potential vendors to guide them through the registration process.
  

System

• Utilise the intelligent onboarding system for vendor registration, ensuring accurate and efficient processing of applications. Continuously seek ways to improve the system's functionality and user experience.
• Learning & Growth
• Engage in ongoing professional development to enhance skills related to vendor management, system operation, and stakeholder engagement. Share knowledge and best practices with team members to foster a learning environment
  

Duties And Responsibilities

• Review and validate vendor registration requests to ensure compliance with organisational standards.
• Use the intelligent onboarding system for efficient processing of vendor applications.
• Challenge unnecessary registration requests by analysing the current vendor database and identifying redundancies.
• Conduct need analysis to implement supplier optimization strategies, aiming to streamline the number of vendors.
• Engage with internal stakeholders to understand and accommodate their vendor requirements.
• Ensure the vendor registration process is in line with organisational governance and policy requirements.
• Participate in system improvement initiatives to enhance vendor onboarding experiences.
• Commit to personal and professional growth, learning new skills that can benefit the team and the vendor management process
  

Education

• Bachelor’s Degree in business administration or related field required
  

Language

• Fluency in written and spoken English, proficiency in Arabic is an advantage