Office Administrator

Job Summary

The Office Administrator is responsible for ensuring the smooth operation of office activities and supporting clients and employees. This role includes managing office supplies maintaining asset registers undertaking bookkeeping and accounting procedures and providing administrative support to upper management.

Responsibilities

• Provide support to clients and employees in the office and ensure office operations run efficiently.
  
• Coordinate office activities and operations to secure efficiency and compliance with company policies.
  
• Maintain stock of office supplies and place orders when necessary.
  
• Undertake all bookkeeping and accounting procedures for the organization including payroll preparation and related taxes.
  
• Manage agendas travel arrangements and appointments for upper management.
  
• Create and update records and databases with personnel financial and other data.
  
• Prepare and follow up on client bills and invoices.
  
• Ensure compliance with tax regulations and prepare related returns.
  
• Receive clients for appointments and enter their details into registers and IT systems.
  
• Answer phones direct calls as necessary and address client and staff queries
  

Requirements

• Bachelor Degree or diploma in Business Administration Office Management Accounting or a related field.
  
• Proven experience as an office administrator office assistant or relevant role.
  
• Familiarity with office management procedures and basic accounting principles.
  
• Strong organizational and multitasking abilities.
  
• Excellent verbal and written communication skills.
  
• Proficiency in MS Office (MS Excel and MS Word in particular).
  
• Knowledge of basic bookkeeping and accounting procedures.
  
• Ability to follow instructions and procedures accurately.
  
• Excellent customer service skills.