Personal Assistant

Position Overview:
Seeking a Personal Assistant for a family based in Calgary. The successful applicant will represent the family and provide support for their personal lives across multiple properties and projects. This position works closely with both principals to manage daily schedules correspondences and corporate projects. This position is full time and will be primarily based out of the family s corporate office. Domestic and international travel is required on an asneeded basis to ensure smooth operations for the clients personal and professional goals.

Candidate Profile:

You re able to exercise good judgement in a diversity of situations with strong written and verbal communication skills. Excellent organizational ability is a priority not only administratively but within the residences. You should have strong interpersonal skills and be able to manage a wide variety of personalities whatever the situation. The ability to juggle competing priorities is vital for your success in this role. You are a truly dedicated candidate with no competing obligations looking to devote yourself to your next longterm role.

Primary Responsibilities:

Manage household schedules working with staff vendors and contractors on properties to ensure work is completed as expected and on time

Manage sensitive matters with a high level of confidentiality and discretion

Provide support to other members of the family office as needed

Calendar management for the family

Book private travel and accommodations

Coordinate travel to and prepare residences for family s arrival in conjunction with other house staff

Manage existing inventories and purchasing for principals

Help facilitate special events by organizing additional staff and catering as required

Assist principals with gift buying Christmas cards and other small projects

Research and compile solutions as needed for principal approval

Run errands for the principals like dry cleaning or package drop offs etc.

Performs additional duties as assigned by Principals

Applicant Qualities:

University education is required along with access to a reliable vehicle and valid driver s license

Minimum 5 years of experience working as a personal assistant required

Familiarity and comfort with digital management tracking modeling and writing tools

Ability to communicate effectively and professionally

Must possess excellent time management skills be punctual courteous possess keen attention to detail and follow through on all projects assigned

Must maintain privacy and confidentiality at all times exercise diplomacy discretion and respect appropriate boundaries