Office Manager Malm

About Nordic office:

We are in charge of the office maintenance administration and daily operation of our office in Malm also providing guidance and support to our local based colleagues in Norway Denmark Finland. With the fast growing of our business we are planning to increase our scale in personnel and spaces. Our target is to provide a good working as well as living environment to our colleagues. We are in search of talents that would like to support our colleagues in this dynamic electric journey.

About the role:

• The Office Manager is the main interface for external as well as internal stakeholders to ensure the reliable office environment. Office supervisor is also responsible for developing intraoffice communication protocols and streamlining administrative procedures in order to ensure organizational effectiveness efficiency and safety.

Main duties and responsibilities:

• Initiates and executes relevant activities to support the Nordic country manager the Leadership Team the Supervisory Board and its relevant committees;
• Keeps a clear overview and timely signals obstacles;
• Initiates plans prepares and organizes various (internal) meetings together with other departments formal as well as informal which involves preparing agendas managing calendars and gathering relevant information;
• Manages and responsible for internal communication internal presentations and posts news and events on organizational intranet;
• Conducts reception tasks and is the first point of contact for visitors our contacts and operational organizational matters;
• Coordinates eventrelated lunches social events and special occasions (birthdays anniversaries etc.);
• Manages office stock inventories orders and overall cleanliness of the office; managing relationship with suppliers and service providers;
• Supports in the planning/organizing of the emergency plan & safety trainings
• Manages suppliers contracts and is the first point of contact for facility issues (such as maintenance ICT mobile phone internet and subscriptions;
• Works closely with relevant providers to ensure a reliable office environment and the ICT related onboarding and offboarding of staff members;
• Supports colleagues with various questions and requests;
• Manage the company cars.

Profile:

• 5 years of relevant experience;
• Exceptional communication skills verbal and written;
• Excellent in English and Swedish working level Chinese is a plus;
• Excellent knowledge of Microsoft Suite good skills with power point;
• Knowledge of modern archiving and documentation methods;
• Highly motivated and confident with a high level of accuracy;
• Able to multitask aim to target and can work under pressure.

We offer:

• Performance and experiencebased competitive remuneration pension plan;
• 25 holidays days;
• Department & companywide teambuilding events;
• An exciting opportunity to be part of the European transition to Zero Emissions transportation and decarbonization of the economy.

Please note that position is open for candidates eligible to work in Sweden.

About BYD:

• BYD is a leading hightech multinational company based in Shenzhen China. It operates in four core fields of IT automotive new energy and rail transit and employs over 220000 people worldwide. As a global pioneer in New Energy Solutions BYD is dedicated to building a zeroemission ecosystem.
• BYD Europe BV located in Hoofddorp & Schiedam Netherlands is the marketing and sales HQ of BYD Co. Ltd based in Shenzhen China. BYD Europe BV offers a full line of BYD electric vehicles including allelectric cars allelectric buses and allelectric forklift trucks.