Administrator

Overview: We are seeking a proactive and organized Administrator to join our team. The ideal candidate will be responsible for handling a variety of administrative tasks supporting key personnel and ensuring smooth operations within the company. This role requires flexibility to assist with company events and occasional clientfacing responsibilities.

Responsibilities:

• Handle general administrative duties including system data entry and documentation.
• Coordinate with HQ Admin/HR Manager as necessary.
• Assist in organizing company events including arrangements on an ad hoc basis.
• Support directors by preparing reports presentation slides and other assigned tasks.
• Follow up with clients regarding documentation and payments.
• Assist sales staff with system data entry and document followup.
• Arrange appointments with suppliers vendors and customers as directed.
• Manage office pantry supplies and orders.
• Standby to assist with client registration during company events within Malaysia as required.

Requirements:

• Proven experience as an administrator or in a relevant administrative role.
• Strong organizational and multitasking skills with the ability to prioritize tasks.
• Excellent communication and interpersonal abilities.
• Proficiency in MS Office (Word Excel PowerPoint) and administrative systems.
• Ability to work independently and as part of a team with a proactive attitude.
• Flexibility to handle ad hoc tasks and events outside regular office hours.
• Experience in handling client interactions and customer service is advantageous.
• Willingness to travel within Malaysia for company events as needed.

Education and Qualifications:

• High school diploma required; additional qualification as an Administrative Assistant or Secretary is a plus.
• Previous experience in a similar role preferred.
• Fluency in English and proficiency in local languages beneficial.

Working Conditions:

• Fulltime position with flexibility required for occasional evening or weekend events.
• Officebased role with occasional travel within Malaysia.

Remote Work :

No