Supply Chain Assistant - International Organization for Migration

Position Title : Supply Chain Assistant

Duty Station : Doha Qatar

Classification : General Service Staff G5

Type of Appointment : One Year Fixed Term with possibility of extension

Estimated Start Date : As soon as possible

Closing Date : 23 June 2024

Established in 1951 IOM is a Related Organization of the United Nations and as the leading UN agency in the field of migration works closely with governmental intergovernmental and nongovernmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at confidential

Applications are welcome from first and secondtier candidates particularly qualified female candidates as well as applications from the nonrepresented member countries of IOM. For all IOM vacancies applications from qualified and eligible firsttier candidates are considered before those of qualified and eligible secondtier candidates in the selection process.

For the purpose of this vacancy the following are considered firsttier candidates:

• Internal candidates
• Candidates from the following nonrepresented member states:

Antigua and Barbuda; Barbados; Botswana; Cabo Verde; Comoros; Congo (the); Cook Islands; Dominica; Fiji; Grenada; GuineaBissau; Holy See; Iceland; Kiribati; Lao Peoples Democratic Republic (the); Madagascar; Marshall Islands; Micronesia (Federated States of); Namibia; Nauru; Palau; Saint Kitts and Nevis; Solomon Islands; Suriname; The Bahamas; Tonga; Tuvalu; Uzbekistan; Vanuatu

Second tier candidates include:

All external candidates except candidates from nonrepresented member states.

Context:

Under the overall supervision of the Head of Supply Chain Unit and the direct supervision of Supply Chain Officer the successful candidate will be responsible for the provision of an effective and efficient procurement & logistic support to all mission activities in line with IOM standard procedures rules and regulation in IOM Doha Qatar.

Core Functions / Responsibilities:

1. Receive and consolidate all procurement requisition forms; verify they have all the required information and comply with the Purchase Authorization Matrix and other office instructions.

2. Prepare tender documents solicit bids and quotations as applicable; prepare bid analysis summary and share it with the requesting unit; may participate in the evaluation process and provide technical inputs.

3. Monitor status of open purchase requisitions (PR) and purchase orders (PO) and follow up on the timely delivery of goods and services; upon delivery and ensure proper recording in the system and timely updating of the reports as and when needed.

4. Review vendor invoices prepare payment requests and followup with Finance the timely payment to suppliers/service providers.

5. Conduct market surveys to identify potential new suppliers/service providers; participate in their evaluation regarding quality prices and services in line with the organizations best interests.

6. Keep track of any contractual agreements and inform concerned parties for timely renewal; monitor office supplies and service and prepare requisitions when required and followup with Finance Unit the payment of utilities invoices.

7. Support the development of procurement plans to optimize purchasing power and facilitate the implementation of project activities.

8. Provide briefings and technical guidance to all staff in the office on procurement & Logistics related instructions and procedures this may extend also to IOM Implementing partners.

9. Monitor office supplies including stock room management and keep a record of supplies distribution and timely stock replenishment.

10. Create and maintain physical and electronic records of all documentation through the supply chain cycle in accordance with IOM instructions and procedures; retrieve present and analyze information from the system and prepare periodic reports highlighting issues that require attention. Keep relevant tracking matrixes up to date.

11. Assist in the regular asset management including physical Mission assets inventory timely assets disposal exercise transfer of Assets beneficiary assets management monthly asset reports preparation and support duly coordination with SCO.

12. Once the purchase is approved confirm terms of agreement with selected suppliers prepare the relevant documentation (purchase order contract etc.) and organize the required authorizations.

13. Perform other tasks assigned by the supervisor.

Required Qualifications and Experience

Education

• University degree in Business Administration Logistics supply chain Management or a related field from accredited academic institution with three years of relevant professional experience; or
• High School Certificate in above fields with five years of relevant professional work experience.

Experience

• Knowledge & Experience of procurement and logistics and working with vendors and service providers is an advantage.
• Experience in staff management; previous experience with NGO or UN agency is an asset.
• Experience working in procurement/ supply chain service preferred.

Languages

IOMs official languages are English French and Spanish.

REQUIRED

For this position fluency in English is required

DESIRABLE

Working knowledge of Arabic is desirable Dari Pashto and/or Farsi is an added advantage.

Notes

*Accredited Universities are the ones listed in the UNESCO World Higher Education Database (confidential

Required Competencies

Values

• respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• demonstrates ability to work in a composed competent and committed manner and exercises careful judgment in meeting daytoday challenges.
• Demonstrates willingness to take a stand on issues of importance.
• Shows compassion for others makes people feel safe respected and fairly treated.

Core Competencies behavioural indicators level 1

• develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• produces and delivers quality results in a serviceoriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• continuously seeks to learn share knowledge and innovate.
• takes ownership for achieving the Organizations priorities and assumes responsibility for own action and delegated work.
• encourages and contributes to clear and open communication; explains complex matters in an informative inspiring and motivational way.

IOMs competency framework can be found at confidential

Competencies will be assessed during a competencybased interview.

For further information and other job postings you are welcome to visit our website: confidential

How to apply:

In order for an application to be considered valid IOM will only accept applications received through IOMs Recruitment Platform:

For Internal Candidates: confidential

For External Candidates: confidential

Interested candidates are invited to submit their applications via Oracle not later than 23 June 2024.

Only shortlisted candidates will be contacted.

No Fees: IOM does not charge a fee at any stage of its recruitment process (application interview processing training or other fee).

Posting period:

From 6 June 2024 until 23 June 2024

Eligibility:

This position is open to all nationalities. IOM Qatar will facilitate the work visa and residency permit requirements for the selected candidates.

Other

Appointment will be subject to certification that the candidate is medically fit for appointment.

Job Type: Fulltime

Pay: QAR17000.00 QAR17500.00 per month