Administration and Office Management Facilitator

The Opportunity

We have a fantastic opportunity for an experienced Administration and Office Management Facilitator

that wants to expand their career to get involved in other business activities that will grow your

expertise.

The ideal candidate that will thrive with us is someone that is comfortable with both working

independently as well as engaging with teams and stakeholders. We love proactivity innovation and

someone that is happy to challenge the statusquo to deliver outstanding results. And we are fun!

Responsibilities

Business Administration:

o Support core business meetings and communications

o Support HR activities as needed i.e. HRIS management (approving leave applications)

o Scheduling and tracking candidate interviews

o WHS/Fair Work training reviews coordinating and scheduling

o Uniform distribution (plus maintaining inventory)

o Expense reconciliation

o Credit card review and reporting

o Document formatting with business templates

o Arrange company internal and external events (e.g. Lunch and iLearns Christmas parties All

Hands meetings)

o Maintain peer recognition program

o Research projects (e.g. reviewing new offerings for employee benefit program vs existing)

Travel:

o Travel Reporting (Uber usage CT)

o Management of Uber account

o Booking of Board travel (leveraging and promoting current vendor relationship)

o Approval POC

o Management of eTags

Office Support:

o Engage with landlords for officebased requirements (lease related) and escalate as needed

o Own vendor relationships for all office supplies and support

o Ownership of all officebased activities to keep an office running (leverage sitebased

support)

o Support set up/layout of office space for employees (current and new)

o Support contract and price negotiations with office vendors and service providers

o Support internal IT on office and IT equipment as needed

o Address employee queries around office management issues

o Occupational Health and Safety ensuring we have WHS audits completed and have the

right level of WHS First Aid and Warden representatives

Administration Assistant Page 3 of 6

Secure. Sustainable. Scalable.

Fleet Management:

o Track (via register) and manage fleet to ensure they are safe and functional for employees

that are using them

o Own the vendor relationships associated with fleet management

o Manage fuel cards servicing maintenance repairs and licensing etc

Requirements

Requirements and skills

Excellent time management skills

Proficient in both verbal and written communication & Microsoft Office

Client experience orientated with a high attention to detail

An allrounded team player that relishes working with a likeminded team where accuracy hard

work is encouraged.

Ability to work unsupervised and use initiative

High level of integrity and excellent decisionmaking skills

High level of interpersonal skills

Benefits

Same

Requirements and skills Excellent time management skills Proficient in both verbal and written communication & Microsoft Office Client experience orientated, with a high attention to detail An all-rounded team player that relishes working with a like-minded team where accuracy, hard work is encouraged. Ability to work unsupervised and use initiative High level of integrity and excellent decision-making skills High level of interpersonal skills