Receptionist

Job brief

We are looking for a Receptionist to manage our front desk on a daily basis and to perform a variety of administrative and clerical tasks.

What does a Receptionist do

As a Receptionist you will be the first point of contact for our company. Our Receptionist’s duties include offering administrative support across the organization. You will welcome guests and greet people who visit the business. You will also coordinate frontdesk activities including distributing correspondence and redirecting phone calls.

To be successful as a Receptionist you should have a pleasant personality as this is also a customer service role. You should also be able to deal with emergencies in a timely and effective manner while streamlining office operations. Multitasking and stress management skills are essential for this position. This role may require working in shifts so flexibility is a plus.

Ultimately a Receptionist’s duties and responsibilities are to ensure the front desk welcomes guests positively and executes all administrative tasks to the highest quality standards.

Responsibilities

• Greet and welcome guests as soon as they arrive at the office
• Direct visitors to the appropriate person and office
• The answer screen and forward incoming phone calls
• Ensure reception area is tidy and presentable with all necessary stationery and material (e.g. pens forms and brochures)
• Provide basic and accurate information inperson and via phone/email
• Receive sort and distribute daily mail/deliveries
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook issue visitor badges)
• Order front office supplies and keep an inventory of stock
• Update calendars and schedule meetings
• Arrange travel and accommodations and prepare vouchers
• Keep updated records of office expenses and costs
• Perform other clerical receptionist duties such as filing photocopying transcribing and faxing

Requirements

• Proven work experience as a Receptionist Front Office Representative or similar role
• Proficiency in Microsoft Office Suite
• Handson experience with office equipment (e.g. fax machines and printers)
• Professional attitude and appearance
• Solid written and verbal communication skills
• Ability to be resourceful and proactive when issues arise
• Excellent organizational skills
• Multitasking and timemanagement skills with the ability to prioritize tasks
• Customer service attitude
• High school degree; additional certification in Office Management is a plus