Receptionist Secretary- HYBRID

Overview

Key responsibilities

• Greet and welcome visitors in a professional and courteous manner
• Answer screen and forward incoming calls
• Provide basic and accurate information inperson and via phone/email
• Manage the reception area and maintain a tidy and presentable workspace
• Coordinate mail distribution and courier services
• Schedule appointments and maintain appointment calendars
• Assist with various administrative tasks such as filing data entry and maintaining office supplies
• Handle sensitive and confidential information with integrity and professionalism
• Assist in organizing events and meetings
• Perform basic bookkeeping tasks such as maintaining records and issuing invoices
• Assist in travel arrangements for staff
• Monitor and maintain office equipment and inventory supplies
• Adhere to company policies and procedures
• Collaborate with colleagues to ensure efficient and effective workflow
• Contribute to a positive and supportive work environment

Required qualifications

• High school diploma or equivalent
• Proven work experience as a Receptionist Front Office Representative or similar role
• Proficiency in Microsoft Office Suite
• Professional attitude and appearance
• Solid written and verbal communication skills
• Excellent organizational and multitasking abilities
• Customer serviceoriented approach
• Ability to be resourceful and proactive in dealing with issues that may arise
• Ability to work independently with minimal supervision
• Knowledge of office management and basic bookkeeping
• Keen attention to detail and accuracy
• Familiarity with administrative and clerical procedures
• Ability to adapt to various situations and work under pressure
• Flexibility to work in a fastpaced environment
• Basic understanding of health and safety regulations is a plus

communication,microsoft office,customer service,administrative