Office Manager - Japan

Company Description

Our client is committed to advancing the renewable energy transition in Japan. We are seeking energetic intellectual curious and ambitious individuals to join our team and contribute to the acquisition development and construction of a large portfolio of renewable energy projects in Japan. If you are passionate about making an impact in the renewable energy sector and possess strong quantitative and communication skills we would love to hear from you!

Job Title: Office Administrator
Location: Japan
Reports To: Head of Operations Head of Origination and Development

Goal and Summary of the Role

The goal is to support our team in acquiring developing and managing renewable energy projects to increase our megawatt capacity. Your responsibilities will include managing administrative tasks coordinating office operations and providing support to ensure the overall functionality of the office. The ideal candidate will have strong communication skills attention to detail and the ability to work independently. If you are looking for a dynamic role in a fastpaced office setting we invite you to apply and contribute to our teams success.

Core Responsibilities

• Assist in mailing data entry recordkeeping and documentation.
• Support office staff with various administrative tasks such as scheduling filing and correspondence.
• Handle incoming and outgoing communication both in person and through electronic channels.
• Liaise with external vendors and service providers for officerelated needs.
• Maintain a tidy and organized office space ensuring a welcoming and productive atmosphere.
• Help implement office policies and procedures contributing to a safe and compliant workplace.
• Coordinate with global HR during the employee journey (e.g. onboarding offboarding etc.).
• Support HR in filing HRrelated documents.
• Manage office supplies and equipment ensuring sufficient stock levels and maintenance.
• Coordinate office events meetings and travel arrangements for the team.
• Handle approval requests payment requests and execution.
• Manage incoming calls.

Qualifications

• Bachelors degree preferred.
• At least 13 years of experience in Administrative/Renewable Energy roles.
• Proficiency in MS Word Excel PowerPoint and internal reporting systems.
• Excellent communication skills to engage with internal and external stakeholders.
• Ability to work independently and efficiently on multiple assignments concurrently.
• Ability to structure and solve unstructured problems.
• Based in Japan with some domestic travel required.
• Professional working proficiency in Japanese and English.

When You Join You Will Have Access To

• Professional experience in a leading global company in the renewables industry.
• Competitive remuneration and additional benefits.
• Opportunities for personal and professional development including crosscutting projects mobility opportunities and volunteering.

Remote Work :

No