Legal Administrative Support

Location:

300 Park Ave New York NY

Bill Rate:

BR

Parttime

Flexible between 24 32hrs

Duration:

9 months

Responsibilities:

Scheduling meetings for Office of the General Counsel (OGC) members and other Global Legal Organization (GLO) team members who have larger meetings

Assist with arranging any large GLO/Division meetings

Would interact by phone and online meetings with team members outside of the US

Prepare monitor and follow up on expense reports for OGC members

Travel support:

Liaise with destination admins/GLO members regarding the travel

Prepare monitor and follow up on requisite visas and other travel requirements (eg vaccines) Book accommodation and ensure transportation has been arranged

Ensure calendars are up to date

Create and format presentations in Google Slides

Provide support on editing presentations in Google Slides and fixing problems with documents in Google Docs and Microsoft Word

Monitor physical mail for GLO team members and deliver from mailroom to team member offices

Help with preparation for running of and followups from the GLO Quarterly Webcast

Manage annual holiday party Colgate Cares events etc.

Register visitors with lobby/security arrange for security badges

Book meeting rooms and visitor offices

Provide coverage when Chief Legal Offices (CLO) admin is absent

Manage access to Onit system via Okta

Troubleshoot minor Onit issues assist with standard/routine updates.

Manage creation of new Google Groups and maintenance of existing ones

Assist with onboarding of new GLO employees computer setup. Potential Google training

Maintain GLO Tools Google Slide Deck

Assist with documentation of new Onit tools

Create and manage Looker Studio dashboards

Required Competencies:

High level of expertise with Google Suite of tools particularly Google Slides Docs and Sheets as well as Microsoft Word Excel and PowerPoint.

Knowledge of Looker Studio a plus.

Collaborative friendly energetic will need to work well with executive Admins

Creative problemsolver