Procurement Specialist SEA-MaP Retainer

Application period 06-Jun-2024 to 09-Jun-2024

Functional Responsibilities:

The Procurement Specialist will work as a retainer for a maximum of 6 days per month. The successful candidate is expected to take on duties as soon as possible. This is not a full-time position. Retainers may be requested to carry out tasks on an intermittent and need basis. There are no minimum hours or days guaranteed.

The Procurement Specialist will be responsible, under the coordination with the PMU Project Director, for providing procurement support and technical assistance to PMU, in compliance with the applicable World Bank Procurement Guidelines, the provisions of the Legal Agreements, and all relevant laws. The Specialist will also assist with procurement-related training, and provide an advisory role in all procurement tasks and issues and operations-related responsibilities. The Procurement Specialist will be expected to carry out the following activities but not limited to:

• Implement and advise on the whole procurement process for goods and works and non-consulting services according to the Project Procurement Plan(s) and the applicable World Bank’s Procurement Regulations including:
• Review and assist in the preparations of the technical specifications of goods/works;
• Support in advertising of the Invitation for Bids/ Quotations;
• Identify the sources of supply, evaluate the eligibility and qualifications in order to prepare the list of suppliers/contractors for contracts procured using the purchasing method; and
• Prepare bidding documents/requests for quotations, bids/quotations evaluation reports, contract conditions in accordance with the sample documents applied for the respective projects with the support of the technical experts.
• Assist with the process of the selection and employment of project consultants according to project Procurement Plan(s) and the applicable WB’s Procurement Regulations including:
• Assist in preparation and finalization of Terms of Reference (TORs), requesting for expression of interest, short-listing of consultants, RFPs, drafting contracts, etc.;
• Undertake due diligence assessments and compliance checks for organisations selected through the procurement process;
• Review evaluation reports and contract negotiation with selected consultants; and
• Assist in monitoring and supervising the contract implementation.
• Lead in the evaluation of bids/proposals, and the preparation of reports, more specifically:
• Ensure the technical, commercial and financial aspects of the bids/proposals are evaluated, in accordance with the requirements of the relevant procurement documents;
• Review and issue comments, as necessary, on contract packages procured;
• Assist in the review and preparation of the WB’s standard evaluation reports prepared by the PMU for all contracts subject to prior review before their sending to the WB for “no objection”;
• Ensure that project costing is in line with the project outcome; and
• Ensure the timely procurement documentation for goods, works, and services (procurement planning and implementation).
• Assist with the development, updating and monitoring of project procurement plans including preparing the procurement time schedule for the implementation of this plan.
• Prepare TORs for specialist procurement services as required from time to time. Assist and facilitate the review and evaluation of proposals from consultants. Assist with managing the quality and timeliness of consultants’ work to World Bank, ASEC and relevant procurement standards. Lead technical review of draft and final deliverables. Coordinate review by World Bank Procurement Specialists. Manage consultations and disclosure of documents.
• Assist with identifying appropriate vendors for purchases of goods and services that the project may require.
• Provide administrative and logistical support to the PMU as required.
• Set up effective record keeping systems for all prior review and post review contracts or commitments register.
• Provide procurement training to all relevant stakeholders as required and guide, mentor, and train other relevant staff in procurement undertakings.
• Undertake additional tasks as assigned by the SEA-MaP PMU Project Director and Senior Project Manager