HR Filing and EDocs Administrator

We are hiring for your skills to administrate and support E-Docs system ensure employee files are promptly scanned/archived in E-Doc system in order to have an updated and orderly e-filing system for documents storage and retrieval at all times. Maintain an updated and comprehensive database in E-Docs and ensure manual files are systematically organized and maintained in order to have accurate, complete and easily accessible to Executive management for reference at all times by coordinating between various sections of Human Resources department, including Higher / Executive Management. Other operational duties would include: • Responsible for supervision of filing documents based on the categorized section. • Digitizing documents and maintain documents in a good and organize manner • Understand document content, to accurately classify and to scan documents in to specific folders in E-Docs system pertaining to employee for quick and easy retrieval. • Follow up all filing room projects through concept, development, testing, piloting and rollout phased. • Maintain and complete, updated and orderly filing systems all times in order to ensure that files are easily available whenever required and in presentable and accurate condition. • Responsible for movement of old / resigned staff files from the filing room to off-site warehouse in an orderly manner. Administer to enable a quick search of files, of even those separated files whenever required. • Arrange and maintain the resigned files yearly-wise with the reference number. • Perform administrative tasks related to E-Docs such as User creation in E-Docs system based on approvals, Arrange and maintain the resigned files yearly-wise with the reference number, Daily Quality Check of scan paper of other staffs. Inquiries Handle (Email, OCS and phone requests), sort or classify information according to guidelines, such as content, purpose, user criteria, or chronological, alphabetical, or numerical order, track file movement to ensure that borrowed files are returned etc. • Perform other department duties related to his/her position as directed by the Head of the Department. Be part of an extraordinary story Your skills. Your imagination. Your ambition. Here, there are no boundaries to your potential and the impact you can make. You’ll find infinite opportunities to grow and work on the biggest, most rewarding challenges that will build your skills and experience. You have the chance to be a part of our future, and build the life you want while being part of an international community. Our best is here and still to come. To us, impossible is only a challenge. Join us as we dare to achieve what’s never been done before. Together, everything is possible Qualifications Application Guidelines Employees must submit applications through internal vacancies portal (via GEMS) only. Please see below for all eligibility and requirements for internal applications and please note that any applications not meeting the criteria will not be processed. • All internal candidates can only have three active applications at any point in time. • All internal candidates must have completed a minimum 10 months in their current role in order to apply for a new role • All internal candidates with an active final warning letter will be automatically disqualified from the recruitment process • If you are Cabin Crew or Deck Crew(Qatar Airways & Qatar Executive) candidate, you would require NOC to apply for this role