Procurement Assistant

Role: Procurement Assistant

Type: Contract

Location: Washington DC (Onsite) must be local or nearby

SCOPE :

The MCC Division requires professional services to provide acquisition support services to supplement its Federal employee staff.

REQUIRED SKILLS:

• Bachelors Degree preferred
• 26 years of direct experience in an administrative support position
• Knowledge of clerical procedures filing systems and various references and guidelines commonly used by the staff to organize locate and dispose of materials.
• Demonstrated knowledge and experience performing administrative support in a Federal Government acquisition operations environment.
• Ability to communicate clearly professionally and effectively orally and in writing.
• Ability to perform contract administration support functions.

TASKS:

• Demonstrates thorough working knowledge of all administrative support functions within a Federal acquisition operations environment.
• Performs contract administration including maintenance of filing systems reports etc. for the CGM Division.
• Assists the Managing Director and Deputy Managing Director of CGM with daytoday contract support activities and special projects.
• Functions effectively in many administrative roles including serving as a liaison or point of contact to the acquisition staff program transaction teams and external vendors.
• Performs a variety of administrative support duties to include physical and electronic filing and distribution of contract documents.
• Researches and assembles information for various reports briefings and conferences.
• Interfaces with the MCC accounts payable agent to ensure that invoices are processed promptly.
• Coordinates with CGM colleagues to ensure that various award documents are complete.
• Maintains special records and reports.
• Performs the full range of administrative work of the office and provides office automation support utilizing knowledge of office automation hardware and software systems to include word processing electronic calendars spreadsheets database management document scanning briefing and presentation programs and other software applications.
• Performs all assigned duties in a professional tactful diplomatic discreet and highly efficient manner.
• Assists Senior Contract Specialist III (SCS III) with MCC FACCOR/PM Program.
• Assists with proper record management of CGM files.
• Report any repeated or reoccurring instances of the following to the CGM Supervisory Procurement Analyst:

• Repeated instances (more often than twice) of missing or incomplete critical file documentation from the contract files such as the fully executed award FPDS CAR SAM Reps & Certs COR/PM nomination and designation letters and the business clearance memo (BCM).
• Significant delays (more than five business days) between the execution of an award and when the action is submitted for distribution.
• Repeated instances (more often than twice) of disorganized or improperly assembled award files.