Admission Registration Officer

Admission:
1. Walking applicants step by step with the registration process face to face or over the phone.
2. Providing applicants with information for their inquiries face to face and over the phone.
3. Review daily online applicants (Daeem Tamooh Tamkeen etc).
4. Sending the acceptance for all eligible applicants.
5. Sending emails to all applicants with the missing documents.
6. Calling applicants to complete their registration.
7. Sending Tamkeen approvals to eligible applicants.
8. Meeting applicants parents and convincing them to go from Tamooh to Daeem or Tamkeen.
9. Preparing provisional acceptance for applicants.
10. Preparing EFAD letters for bringing students.
11. Follow up for transfer of tuition and reg. fee with the finance department.
12. Replying to admission emails and taking action if required.
13. Contacting applicants to finalize their registration.
14. Following up of admission form after signing the contract and paying fee
15. Enrolling the students in SIS.
16. Changing the student types in the SIS.
17. Making sure students sign the undertaken of the college terms and conditions.
Financial Aid Programs:
1. Contacting applicants regarding the missing required documents for Tamooh and Daeem programs.
2. Preparing Tamooh and Daeem acceptance papers.
3. Preparing and signing Daeem Tamooh Tamkeen and forsan for new applicants and regular students.
4. Preparing and singing promissory notes of regular students.
5. Preparing contracts of regular students
6. Making manual contract
7. Uploading contracts and promissory notes into SIS and Odoo.
8. Collecting and auditing contracts prepared by other departments.
9. Arranging the contracts and matching them to the actual students in the system.
10. Fetching copies of contracts from the legal affairs for students and other departments.
11. Coordinating legal affairs for contract submissions and providing them documents on demand
12. Preparing Box file to maintain the original contracts of Daeem Tamooh Tamkeen etc.
ID Cards:
1. Checking The files list to prepare the ID cards for the students who submit their files.
2. Printing students ID cards.
3. Sending emails to students to receive their ID Cards.
4. handing over IDs to students after verification of the submission.
5. Printing ID cards for regulars student after the payment in case if ID lost.
6. Activating the ID cards for students.
Files:
1. Receiving students files.
2. Creating a list with the received documents update.
3. Sending emails to students to submit their documents.
4. Making files and arranging them in the archive room.
5. Follow up with students with missing documents.
6. Fetching documents from the archive storage room required by students or other departments.
Students requests:
1. Answering regular students inquiries.
2. Solving students technical issues including SIS blackboard and campus email issues.
3. Preparing hold requests for students.
4. Preparing withdrawal requests for students.
5. Submitting withdrawal requests in Odoo and SIS.
6. Preparing referral letters for students.
7. Preparing a transcript result card and study plan request for students.
8. Preparing major changing requests for regular students.
9. Preparing the reactivation request for Hold and withdrawn students.
10. Preparing the request of taking original certificates temporarily for regular students.
11. Updating students personal information in the SIS and other academic system