HR and Recruitment Assistant

• You will be responsible for assisting in the delivery of transactional HR and Recruitment matters.
• You will be required to have a knowledge across the customer base including many customers external to the local authorities that operate on a separate contract and service level agreement basis.
• This will require you to develop knowledge of various terms and conditions of employment and multiple processes and procedures.
• You will be responsible for ensuring the service is provided to a high standard and in a timely manner to meet legislative requirement.
• You will have strong interpersonal skills and the ability to work proactively with a range of internal and external customers. The job involves working to strict deadlines and you should be able to manage conflicting priorities and have excellent time management skills.

MAIN RESPONSIBILITIES AND REQUIREMENTS

• To be responsible for administering a range of recruitment tasks and these will vary across local authorities schools and academies. You will need to understand the various recruitment processes and carry out tasks in accordance with each customers requirement.
• To be responsible for ensuring any requests for advertising received from schools and academies are correctly authorised and advertising any vacancies using approved sites ensuring all necessary documentation is complete this will include when necessary extending any closing dates or readvertising of posts as agreed with the customer.
• To be responsible for preparing and issuing relevant employment correspondence to successful candidates including offer letters and contracts of employment within legal guidelines and timescales
• To be responsible for the administration of preemployment checks including identification documents proof of right to work in the UK evidence of qualifications online DBS (Disclosure and Barring Service) checks health checks references checks on gaps in employment if not already carried out etc. This will include chasing up of nonreceipt of information and clarifying any issues with lead officers.
• To be responsible for ensuring the recruiting lead officer is informed of the outcome of clearances undertaken and raise any issues found accordingly and obtain start dates for successful candidates.
• To assist in the production of Written Statement of Particulars (Contracts of Employment) and variations to contracts ensuring they are produced in accordance with legislative and company requirements.
• Update the HR and Payroll system with any information to be stored in the document management system and update any information not automatically transferred from Recruitment Portal. Where appropriate set up personal file in accordance with customer requirements.
• To assist in carrying out DBS (Disclosure and Barring Service) checks and renewal process for customers under service level agreements.
• To assist the HR and Recruitment Manager and HR and Recruitment Officer in processing of HR related work such as probation right to work long service awards
• You will be responsible for ensuring all work is carried out in an organised and effective manner to ensure all work is delivered within deadlines
• You will be responsible for ensuring a high degree of accuracy in work produced using associated systems and procedures
• You will be responsible for establishing excellent relationships with customers and maintain a positive service provision.
• Fully utilise IT systems provided and work with other members of the Xentrall HR Team in the development and use of systems and procedures
• Participate in any training and development opportunities and undertake any such personal development and training as may be necessary to effectively perform the duties and responsibilities of the post
• Identify ongoing system improvements which may be necessary through changes in legislation processes or customer requirements.
• Build effective relationships with external customers and suppliers in order to maintain and develop commercial relationships
• Proactively promote the service and identify commercial opportunities for further consideration.
• To be responsible for ongoing information governance requirements and maintaining the integrity of the payroll system and associated documentation

ESSENTIAL Qualifications

• Relevant CIPP/CIPD qualification or equivalent level of experience
• Numerate with good use of English written and oral
• Demonstrable potential for further development
• GCSE Level AC Maths English or equivalent

Experience

• Customer service experience
• Use of ICT

Knowledge & Skills

• Ability to prioritise work and meet deadlines
• Ability to communicate and develop excellent working relationships
• Ability to work as part of a team as well as demonstrating own initiative
• Ability to work effectively towards performance targets