Administrative Coordinator

• Provide secretarial support such as drafting correspondences including those of a confidential nature, minute-taking for departmental meetings and managing the calendar for the Executive Chef/ Executive Sous Chef
• Manage & organize daily Banquet Event Orders (BEOs) and distribute to all relevant section person in charge.
• Manage the Department Dry Food Store room and commissary receiving goods during the absent of person-in-charge
• Handle and maintain all administration relating to new and existing culinary colleagues’ movement in the department, including the department's internal & external casual labor requirement
• Plan and administer the department duty roster and maintain the department medical leave records for submission to Human Resources Department
• Report and collate the accident reports and Workplace Safety checklist according to the Health & Safety policy
• Monitor monthly invoices and do proper cost accrual process when necessary
• Assist the culinary colleagues in expense claims and reimbursement
• Report and collate the accident reports and Workplace Safety checklist according to the Health & Safety policy

ENGAGEMENT WITH INTERNAL AND EXTERNAL GUEST

• Ensure all kitchen operations run smoothly with minimal disruptions
• Support Culinary team with updated information, via group chat
• Effective communication between colleagues to ensure a secure and friendly working environment
• Establishing and maintaining effective inter-departmental working relationships
• Actively share ideas, opinions and suggestions
• Efficiency in preparations and execution
• Drive constant work flow improvement & system improvement