Executive Assistant

This is a remote position.

• Monitor and prioritize the executives email inbox responding to messages flagging urgent requests and drafting replies as necessary.
  
• Maintain a systematic approach to managing emails ensuring important communications receive prompt attention and followup.
  

• Assist the executive with a variety of administrative tasks including calendar management scheduling meetings and coordinating travel arrangements.
  
• Prepare documents presentations and reports for meetings and presentations ensuring accuracy and completeness.
  

• Serve as the primary point of contact for internal and external communication on behalf of the executive handling inquiries phone calls and requests with professionalism and discretion.
  
• Facilitate effective communication between the executive and various stakeholders ensuring messages are relayed accurately and efficiently.
  

• Assist in coordinating and managing projects and initiatives led by the executive including tracking progress deadlines and deliverables.
  
• Collaborate with other team members and departments to ensure timely completion of tasks and projects.
  

• Maintain confidentiality and discretion in handling sensitive information including confidential documents reports and communications.
  
• Organize and manage files records and databases to ensure easy access to information as needed.
  

Requirements

• Bachelors degree in Business Administration Management or related field preferred.
  
• Proven experience as an Executive Assistant or similar role supporting senior executives or management.
  
• Strong organizational and time management skills with the ability to prioritize tasks and meet deadlines in a fastpaced environment.
  
• Excellent written and verbal communication skills with attention to detail and accuracy in correspondence.
  
• Proficiency in Zoho One Apps is a plus but not required. Can train a right candidate.
  
• Ability to handle confidential information with discretion and professionalism.
  
• Strong interpersonal skills with the ability to interact effectively with individuals at all levels of the organization.
  
• Flexibility and adaptability to changing priorities and requirements.
  
• Experience in managing email correspondence and scheduling.
  

• Email Management: Ability to manage efficiently and prioritize email correspondence ensuring timely responses and followups.
  
• Calendar Management: Proficient in scheduling meetings appointments and travel arrangements and managing the executives calendar effectively.
  
• Communication Skills: Excellent written and verbal communication skills with the ability to convey information clearly and professionally.
  
• Organization and Time Management: Strong organizational skills and the ability to manage multiple tasks and deadlines simultaneously.
  
• Attention to Detail: High level of attention to detail and accuracy in all aspects of work including correspondence document preparation and information management.
  
• ProblemSolving: Proactive problemsolving skills and the ability to find solutions to challenges independently.
  
• Confidentiality: Ability to handle confidential and sensitive information with discretion and maintain a high level of confidentiality.
  
• Adaptability: Flexibility and adaptability to changing priorities and requirements in a dynamic work environment.
  
• Technical Proficiency: Proficiency in Microsoft Office Suite and other relevant software applications including email and calendar management tools.
  
• Interpersonal Skills: Strong interpersonal skills and the ability to build and maintain professional relationships with internal and external stakeholders.