Data and Compliance Administrator

Job Title: Data and Compliance Administrator

Location: Canning Town

Job Purpose:

The Data and Compliance Administrator plays a crucial role in managing and auditing data related to governmentfunded programmes. This position involves close collaboration with external employers and the execution of reporting duties for our managed business services.

Role Accountabilities:

Process new learner registrations on PICS system ensuring alignment with monthly deadlines.

Conduct audits on digital learner documentation to verify compliance with Education and Skills Funding Agency (ESFA) funding and audit standards.

Collaborate with the Business Development and Delivery teams to manage monthly claims efficiently.

Update learner records to reflect any changes in circumstances maintaining accuracy and currency.

Perform regular audits on learner records adhering to organisational procedures.

Reconcile learner data across multiple Management Information Systems (MIS) and platforms ensuring consistency and accuracy.

Maintain uptodate and accurate Individual Learner Records (ILR).

Provide regular reports to the Finance Director contributing to financial oversight and planning.

Organisational Requirements and Continuous Improvement:

Foster and maintain positive working relationships with employers learners and colleagues supporting a productive and collaborative environment.

Commit to continuous improvement enhancing the quality and performance of services offered to employers and learners.

Engage in continuous professional development including working towards professional qualifications in Information Advice and Guidance as necessary.

Stay abreast of professional developments to ensure your approach and skills remain current and effective.

Requirements and Person Specification:

Values:

ForwardThinking

Learning

Integrity

Teamwork

Empowering

Qualifications and Education:

Minimum of 2 years experience in a similar role demonstrating relevant skills and knowledge.

Proficient in using PICS (or similar MIS systems) and the Apprenticeship Service Platform.

Capable of managing data entry auditing and reporting tasks with strict compliance to regulations.

Indepth understanding of ESFA funding rules and their application within the role.

Personal Attributes & Competencies:

Exceptional attention to detail ensuring accuracy in all tasks.

Advanced skills in Microsoft applications especially Excel and Teams.

A dedicated and hardworking approach committed to achieving high standards.

Strong teamwork and communication skills able to collaborate effectively with all stakeholders.

This position offers a unique opportunity to contribute to the efficient management of educational programmes ensuring compliance and supporting the achievement of our strategic objectives.