Legal Administrative Assistant
Posted on :
08-12-2023
Employer Active
1 Vacancy
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Monthly Salary
Not Disclosed
Salary Not Disclosed
Vacancy
1 Vacancy
Posted on :
08-12-2023
Job Description
Our client Hamilton Lane is looking for a Legal Administrative Assistant in the Conshohocken market.
Hamilton Lane is looking to expand their team to satisfy the needs of our growing client base. Hamilton Lane is built on collaboration teamwork and integrity. Our employees pursue excellence and always strive to do the right thing. We invest in our employees clients and partner relationships as well as in the technology and resources necessary to remain competitive working in a competitive environment that inspires innovation.
The Administrative Assistant will be responsible for providing administrative support to the attorneys and paralegals in the Corporate Legal Department in all aspects of our complex global private markets investment management business as well as our operating as a U.S. publiclytraded company as more fully set forth below.
The Administrative Assistant is expected to be based in our suburban Philadelphia/Conshohocken PA headquarters with inperson attendance in the office three days per week and two days remote with reasonable accommodations to be discussed.
Must have relevant experience and welldeveloped organizational and communication skills to work collaboratively within a fastpaced legal team.
RESPONSIBILITIES
- Provide administrative support including but not limited to:
- filing and mailing
- processing expense reports
- word processing and other documentfocused activities
- tracking employee hires terminations and promotions for public company blackout list
- assisting in review of annual director and officer questionnaires
- managing a document library (SharePoint) and
- other administrative duties as assigned from time to time
- Assist with document management including but not limited to:
- creating / maintaining legal binders and electronic files for corporate governance materials for U.S. public company filings and foreign entity reporting thirdparty service provider agreements and office leases etc.
- coordinating the authorized signing of documents (including via wet ink and DocuSign as needed)
- assisting with distribution of various employee compensation award letters
- assist with tracking the status of corporate legal team projects and
- other various projects as assigned from time to time
Requirements
- Minimum of 5 years of administrative experience preferably in legal (corporate) investment industry and/or other financial services setting
- High school diploma or GED required
- Proficient with Microsoft 365 applications (particularly SharePoint) Word Outlook Excel Adobe and DocuSign excellent typing abilities
- Excellent verbal and written communication skills
- Extremely detailoriented organized and able to meet deadlines
- Able to handle multiple tasks/assignments from inception to conclusion with minimal supervision
- Strong interpersonal skills collaborative positive work ethic with a clientservice approach
- Integrity
- Ability to manage different assignments simultaneously and quickly shift focus from one project to another as circumstances require
- Punctual Attendance/40 hour workweek (MT 8:305:30 & F 8:30 3:00). Hybrid (combination of inoffice and remote work)
- Travel: None. Overtime: None to minimal
Benefits
We offer a competitive salary annual discretionary bonus and a comprehensive benefits package which includes: Medical Prescription Dental Paid Time Off 401k plan Life and Disability Insurances Tuition Reimbursement Employee Stock Purchase Program Health Club Reimbursement and Flexible Spending Accounts.
Hamilton Lane is an affirmative actionequal opportunity employer. All qualified applicants will be considered for employment without regard to their race color creed religion sex pregnancy national origin ancestry citizenship status age marital or partnership status sexual orientation gender identity or expression disability genetic predisposition veteran or military status status as a victim of domestic violence a sex offense or stalking or any other classification prohibited by applicable law.
As a registered investment adviser employees of Hamilton Lane may be subject to certain limitations on political contribution and personal investment activities.
If you need a reasonable accommodation to complete your application please contact Human Resources at .
Please note that in the event that you are hired by Hamilton Lane you your spouse or any other dependent family member living in your household will need to comply with Hamilton Lanes Personal Securities Transactions Policy and the trade preclearance process per Hamilton Lanes Code of Ethics. It is your responsibility to ensure that you and your household members are able to comply with this policy. Examples of the restrictions that could be placed on your activities include but are not limited to a requirement to preclear all transactions prior to execution the inability to transact in certain securities or classes of securities and other restrictions. A copy of our Code of Ethics is available upon request. Please note that having a personal trading account will not prohibit you from being employed by Hamilton Lane.
As an employer who participates in the federal EVerify program Hamilton Lane will provide the Social Security Administration (SSA) and if necessary the Department of Homeland Security (DHS) with information from each employee s Form I9 to confirm work authorization. If the Government cannot confirm that you are authorized to work the Company is required to provide you written instructions and an opportunity to contact SSA and/or DHS so that you can resolve any discrepancies directly with the federal agency.
Employment Type
Full Time
Key Skills
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