Administrative Assistant

A telecommunications is seeking to hire an Administrative Assistant. The person in the seat is retiring so hoping to bring someone onboard ASAP! The ideal candidate has 2 years of administrative experience has a background working in the construction industry and possesses strong telephone and computer skills.

RESPONSIBILITIES:

Provide administrative support to ensure efficient operation of the office

Answer and direct phone calls emails and other correspondence

Greet and assist visitors and clients

Perform data entry manage files and update records

Prepare and modify documents including correspondence reports drafts memos and emails

Schedule and coordinate appointments meetings events and travel arrangements for staff

Maintain office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies

Requirements

Proven experience as an administrative assistant or relevant role

Proficient in MS Office (Word Excel PowerPoint)

Knowledge of office management systems and procedures

Excellent time management skills and ability to prioritize work

Attention to detail and problemsolving skills

Excellent written and verbal communication skills

Strong organizational skills with the ability to multitask

RESPONSIBILITIES: Participate in month end close Work closely with Project Managers to facilitate accuracy of WIP reporting, inclusive of contract value, cost and cost accruals, billing reconciliations Prepare monthly reconciliations of the general ledger accounts Ensure thorough documentation of worked preformed Manage fixed asset accounts, along with monthly depreciation Effectively monitor prepaid expenses and book monthly amortization Assist in monthly, quarterly, and annual reporting. Perform analysis and participate in special projects upon management request. Initiation of all wires Bank reconciliation s Update cash projections and interact with accounts payable Update Investment schedules Book tax adjustment entry for federal and state based on net income Prepare trial balance analysis Ensure financials are completed timely and various reconciliations Prepare Cash and Investment summary QUALIFICATIONS: 3 years with degree or 5+ years' experience Accounting degree or commensurate experience Project accounting experience valued Construction industry experience is a must