Interoffice Messenger & document handling
- Pick up, sort and deliver official documents from/to all users
- Packing & sending packages
- Arrange the courier services, incl. summarizing the courier billing
Meeting room operations & other facilities
- Reguler check of all meeting rooms
- Ensure all meeting equipment are working well. All furniture are in good condition
- Provide sufficient meeting stationery, if requested
- Set up the layout of meeting rooms, as requested
- Ensure all meeting rooms are in default set up and clean during all vacant periods
- Report any damage to Property
- Standby during the meeting if requested
- Ensure all dirty items are laundered for all CIFOR-ICRAF facilities
- Checking the running operations of gym equipment
- Ensure the mineral waters are always available for the whole campus. Ensure the dispenser is in good working condition
- Ensure the newspapers are brought up-to-date
Other Responsibilities:
Administration:
- GRM
- Develop reports: FAK, storage & emergency supplies
- Administration process for the delivery of recycled paper stored by external vendor
- Back up Receptionist
- Assist staff with other official errands with prior approval from supervisor
- Handling the access card/finger print
- Any other tasks requested by supervisor
High school diploma or equivalent Two or more years of experience in similar position or in customer-oriented service Fair working knowledge of English Have an accurate understanding/interpretation of oral or written requests Diligent and willing to work overtime, including holidays and weekends if required