Office Assistant

Interoffice Messenger & document handling

• Pick up, sort and deliver official documents from/to all users
  
• Packing & sending packages
  
• Arrange the courier services, incl. summarizing the courier billing
  

Meeting room operations & other facilities

• Reguler check of all meeting rooms
  
• Ensure all meeting equipment are working well. All furniture are in good condition
  
• Provide sufficient meeting stationery, if requested
  
• Set up the layout of meeting rooms, as requested
  
• Ensure all meeting rooms are in default set up and clean during all vacant periods
  
• Report any damage to Property
  
• Standby during the meeting if requested
  
• Ensure all dirty items are laundered for all CIFOR-ICRAF facilities
  
• Checking the running operations of gym equipment
  
• Ensure the mineral waters are always available for the whole campus. Ensure the dispenser is in good working condition
  
• Ensure the newspapers are brought up-to-date
  

Other Responsibilities:

Administration:

• GRM
  
• Develop reports: FAK, storage & emergency supplies
  
• Administration process for the delivery of recycled paper stored by external vendor
  
• Back up Receptionist
  
• Assist staff with other official errands with prior approval from supervisor
  
• Handling the access card/finger print
  
• Any other tasks requested by supervisor