CEO Personal Assisstant

Job Description

• Act as the point of contact among executives, employees, clients, and other external partners.
• Manage information flow in a timely and accurate manner.
• Manage executives’ calendars and set up meetings.
• Make travel and accommodation arrangements.
• Rack daily expenses and prepare weekly monthly or quarterly reports.
• Oversee the performance of other staff.
• Act as an office manager by keeping up with office supply inventory.
• Format information for internal and external communication – memos, emails, presentations, reports.
• Take minutes during meetings.
• Screen and direct phone calls and distribute correspondence.
• Organize and maintain the office filing system.
• Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf
• Maintaining comprehensive and accurate records
• Performing minor accounting duties
• Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary
• Answering phone calls in a professional manner
• Receive Leads inquiries and direct them to the specific departments
• Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters
• Communicate with the company's clients in Egypt and the Middle East

Job Requirements

• Communication skills
• Flexibility and adaptability
• The ability to be proactive and take the initiative
• Organizational skills and the ability to multitask
• Excellent command of the English Language.
• ِEducational/ training background is preferable.
• Able to thrive in a fast-paced, deadline-driven environment.
• Outstanding written, verbal, and interpersonal skills.
• Fluent in English
• Expert in Microsoft Office