Travel Office Coordinator

Job Description

Reporting Channel/Interactions:

• Reports directly to the Head of Department
• Cooperates closely with the entire Communication & External Relations team, as well as the Travel Office team at the GUC
• Provides functional assistance to GIU Staff & Students
• Interacts internally with all university departments and students
• Interacts externally with travel agencies, hotels, government officials as well as representatives from the German Embassy

Duties and Responsibilities:

• Handle trips’ planning and booking process
• Guides and supports staff and students in the acquisition of Travelling Visa
• Monitors offer regularly and constantly explore the best booking rates for flights and accommodation
• Support in the preparation and compilation of statistical reports
• Handle professionally all necessary correspondence for booking purposes
• Maintain strong relations with potential travel agencies and seek for best possible travel offers
• Contacts suitable hotels for Corporate Agreements and Credit Facility
• Handle all administrative tasks and inquiries related to proper documentation cycle and archiving
• Maintain a secure and an easy accessible the filing system
• Keep an up-to-date Travel Office database
• Handle any ad-hoc assigned duties related to the Communication & External Relations Office

Job Requirements

Computer Skills:Word, Excel, PowerPoint, Internet and e-mail

• Needs to be very well-organized with multi-tasking skills
• Able to handle stress and high problem-solving ability
• Professional communication and negotiation ability
• Administrative Skills

Language Skills:

• Arabic – Fluent (Written & Spoken)
• English – Fluent (Written & spoken)
• German is an asset