Executive Secretary

About the Job

• Maintaining the executive’s agenda and assist in planning appointments, board meetings, conferences, Training, Workshops, and Events
• Attending meetings and keep minutes
• Receiving and screening phone calls and customers inquiries
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
• Make travel arrangements for executive
• Handle confidential documents ensuring they remain secure
• Prepare invoices or financial statements and provide assistance in bookkeeping
• Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
• Maintain electronic and paper records ensuring information is organized and easily accessible
• Conduct research and prepare presentations or reports as assigned
• Write Business proposals and follow up with the clients

Job Requirements

• Fluent in English (Writing, Reading, and Speaking) is a must
• Proven experience as an executive secretary or similar administrative role
• Professional in writing Business Proposals
• Proficient in MS Office
• In-depth knowledge of office management and basic accounting procedures as well as the technical vocabulary of the relevant industry
• Familiarity with basic research methods and reporting techniques
• Excellent organizational and time-management skills
• Outstanding communication and negotiation abilities
• Integrity and confidentiality
• Degree in business administration or relative field