Operations and HR assistant - Al Noor Automation

1. Administrative Support:

• Documentation: Assist in the preparation and maintenance of operational and HR documents including policies procedures reports and correspondence.
• Record Keeping: Maintain accurate records of employee information attendance leaves and other HRrelated data.
• Scheduling: Coordinate schedules meetings interviews and appointments for operations and HR managers.
• Communication: Serve as a point of contact for internal and external inquiries redirecting them as appropriate.
• Office Management: Handle office supplies equipment maintenance and ensure smooth office operations.

2. Human Resources Support:

• Recruitment: Assist in recruitment processes such as posting job ads screening resumes scheduling interviews and conducting initial candidate screenings.
• Onboarding: Coordinate new hire orientation programs and ensure new employees are properly onboarded.
• Employee Relations: Assist in employee relations activities including communication conflict resolution and disciplinary actions.
• Benefits Administration: Support in benefits enrollment maintenance of employee benefits records and answering employee inquiries regarding benefits.
• Training and Development: Coordinate training sessions workshops and other development programs for employees.

3. Operations Support:

• Project Coordination: Assist in project management tasks including scheduling tracking progress and reporting.
• Inventory Management: Monitor and maintain inventory levels of office and operational supplies.
• Vendor Management: Assist in managing relationships with vendors and suppliers processing invoices and ensuring timely payments.
• Process Improvement: Participate in identifying areas for operational efficiency improvements and implementing solutions.

4. Compliance and Policy Implementation:

• Policy Administration: Assist in implementing company policies and procedures ensuring compliance with legal and regulatory requirements.
• Safety and Security: Support in maintaining workplace safety and security protocols and procedures.

5. Data Management and Analysis:

• Data Entry: Enter and update employee information operational data and other relevant information into databases and systems.
• Reporting: Generate reports analyze data and provide insights to support decisionmaking processes in operations and HR.

Skills and Qualifications:

• Education: A degree in Human Resources Business Administration or a related field is often preferred.
• Administrative Skills: Strong organizational and multitasking abilities attention to detail and proficiency in office software (e.g. MS Office suite).
• Communication: Excellent verbal and written communication skills including the ability to interact effectively with employees at all levels.
• ProblemSolving: Ability to identify issues analyze problems and propose practical solutions.
• Confidentiality: Ability to handle sensitive information with discretion and maintain confidentiality.
• Teamwork: Collaborative approach and willingness to support colleagues in various tasks.

Experience: Prior experience in administrative roles HR support or operations assistance is beneficial. Familiarity with HRIS (Human Resource Information Systems) and project management tools may also be advantageous.

Job Types: Fulltime Contract
Contract length: 3 months

Pay: From RO200.000 per month