Executive assistant to Chairman in pharmaceutical industry

Overview

Key responsibilities

• Manage executives calendar and appointments effectively
• Coordinate executive communications including taking calls responding to emails and interfacing with clients
• Organize and maintain files records and documents in a confidential manner
• Arrange and coordinate travel itineraries and logistics
• Prepare reports presentations and briefs for executives
• Conduct research and compile data for various projects and presentations
• Coordinate and facilitate meetings including preparing agendas and taking minutes
• Handle administrative tasks such as processing expenses invoices and managing office supplies
• Act as the point of contact between the executives and internal/external stakeholders
• Assist in organizing company events conferences and team activities
• Manage special projects and conduct followups on various action items
• Handle sensitive information and maintain confidentiality
• Prioritize and manage multiple tasks simultaneously
• Anticipate the needs of the executives and proactively handle any potential issues
• Adapt to changing situations and requirements with flexibility and a positive attitude

project management,organization,calendar management,communication,time management,meeting coordination,multitasking,organizational skills,pharmaceutical management,flexibility,confidentiality,proactive problem-solving,report preparation,research