Personal Assistant

Key Responsibilities:

Calendar Management:

• Schedule and coordinate appointments, meetings, and events for the management team.
• Manage and prioritize the executives' calendars, ensuring optimal use of their time.

Communication:

• Act as a liaison between the management and the team.
• Draft, edit, and proofread correspondence, emails, reports, and other documents.

Travel Coordination:

• Make travel arrangements, including flights, accommodations, and transportation.
• Prepare travel itineraries and ensure that executives are well-informed about their schedules.

Meeting Support:

• Prepare meeting agendas, materials, and presentations.
• Attend meetings, take minutes, and follow up on action items.

Document Management:

• Organize and maintain digital and physical files, ensuring easy accessibility.
• Handle sensitive and confidential information with the utmost discretion.

Task Prioritization:

• Prioritize and manage multiple tasks simultaneously, ensuring deadlines are met.
• Anticipate the needs of the management team and proactively address them.

Office Management:

• Oversee office supplies and equipment, ensuring a well-functioning work environment.
• Assist in the onboarding of new employees and provide support as needed.

Problem Solving:

• Identify and resolve administrative issues and challenges promptly.
• Anticipate potential problems and proactively implement solutions.

Personal Support:

• Provide personal support to the executives as needed, both in a professional and personal capacity.

Qualifications:

• Bachelor's degree in Business Administration or a related field (preferred).
• Proven experience as an executive assistant or personal assistant.
• Excellent in both English & Arabic Language.
• Proficient in office software (Microsoft Office, Google Workspace).
• Excellent communication and interpersonal skills.
• Strong organizational and time-management abilities.
• Discretion and confidentiality in handling sensitive information.