JTC -C Admin Assistance - Bukit Merah

Job Position : Admin Assistance
Working Hour: 9am 6pm
Working Day: Mon Fri
Working Location : Bukit Merah
Industry :Distributor in luxury goods
Basic Salary Range: $
Benefits: Variable Bonus (Subject to performance) Annual leave Public Holiday Sick Leave

Job Descriptions:
Provide administrative support to the office manager including managing calendars scheduling meetings and handling correspondence.
Assist in maintaining office policies and procedures ensuring they are uptodate and adhered to.
Manage office supplies inventory and place orders as necessary.
Coordinate with vendors and service providers.
Assist in the onboarding process for new employees including setting up workstations and ensuring all necessary paperwork is completed.
Help organize office events such as meetings teambuilding activities and celebrations.
Maintain office equipment and ensure it is in working order arranging for repairs or replacements as needed.
Assist in budget preparation and monitoring including tracking expenses and processing invoices.

Track foreign exchange rates for currency conversions.
Maintain daily and monthly expense records.
Compile and submit GST reports to the accountant every quarter.
Reconcile transactions and ensure the accuracy of financial records.
Assist with filing and scanning of documents.
Book flights and hotels for the director and other staff as needed.
Schedule meetings with counterparts and other stakeholders when necessary.
Issue invoices and purchase orders.
Track accounts receivable from customers and accounts payable to suppliers.
Handle all other administrative tasks as required by the office manager.

Job Requirements:
Proven experience as an administrative assistant office administrator or similar role.
Proficient in Microsoft Office Suite (Word Excel PowerPoint Outlook).
Excellent organizational and time management skills.
Strong verbal and written communication skills.
Attention to detail and problemsolving skills.
Ability to multitask and prioritize tasks.
Knowledge of office management systems and procedures.
Discretion and confidentiality.
Diploma or equivalent qualification in office administration or related field.

Remote Work :

No