Administrative Assistant

Position Title: Administrative Assistant
Location: Vancouver BC
Department: Office
Employment Type: Fulltime

Position Overview:

We are seeking a detailoriented and proactive Administrative Assistant to join our team. The successful candidate will provide comprehensive administrative support to ensure the efficient operation of the office. This role involves handling a wide range of administrative tasks and requires excellent organizational skills strong attention to detail and the ability to work independently.

Key Responsibilities:

• Administrative Support:
  • Manage and maintain executive schedules including scheduling meetings appointments and travel arrangements.
  • Prepare and edit correspondence communications presentations and other documents.
  • Organize and maintain files and records both electronic and physical.
• Office Management:
  • Oversee office supplies inventory and place orders as necessary.
  • Coordinate office maintenance and repairs.
  • Ensure the office environment is tidy professional and wellorganized.
• Communication:
  • Serve as the point of contact for internal and external communications including phone calls emails and mail.
  • Greet and assist visitors in a professional and friendly manner.
• Event Coordination:
  • Assist in planning and coordinating company events meetings and conferences.
  • Handle logistics including venue selection catering and preparation of materials.
• Project Assistance:
  • Support special projects and initiatives as assigned by the executive team.
  • Conduct research and compile data as needed.

Qualifications:

• High school diploma or equivalent; additional qualifications as an Administrative Assistant or Secretary will be a plus.
• Proficient in MS Office (MS Excel and MS PowerPoint in particular).
• Strong organizational skills with the ability to multitask.
• Excellent time management skills and the ability to prioritize work.
• Attention to detail and problemsolving skills.
• Strong written and verbal communication skills.