Executive Assistant Operations Manager

We are seeking a dynamic and highly organized Executive Assistant / Operations Manager to join our team. This role involves providing highlevel administrative support and managing operational tasks to ensure the smooth functioning of our organization. The ideal candidate will act as the point of contact between the executives and internal or external colleagues handling communications scheduling and various administrative duties.

Key responsibilities

• Act as the primary point of contact between executives and internal/external colleagues.
• Provide administrative assistance including writing and editing emails and preparing communications on behalf of the executive.
• Organize meetings including scheduling sending reminders and followups.
• Answer corporate phone calls and manage communications.
• Manage the corporate website and company profile on public directories.
• Oversee and maintain the CRM system.
• Make travel arrangements and create detailed travel itineraries.
• Assist with operational tasks including legal needs.
• Maintain vendor relationships and manage contracts.
• Prepare reports and handle special projects which may include data research and data collection.

Requirements

• Minimum of 2 years of experience as an Executive Assistant or Operations Manager.
• Strong written and oral communication skills with excellent command of the English language.
• Ability to multitask and prioritize tasks effectively.
• Excellent time management skills.
• Welldeveloped organizational skills with a keen attention to detail.
• Professional discretion and confidentiality.
• Proficiency in managing CRM systems and other relevant software.
• Ability to handle a fastpaced work environment with a proactive and flexible approach.

We Offer

• A dynamic and creative work environment with a team of passionate professionals.
• Opportunities for professional growth and development.
• Competitive salary and benefits package.

Why working at Diffco

• You will have the exciting opportunity to work on cuttingedge projects in the Silicon Valley for both US and European clients utilizing the latest. technologies methodologies frameworks and approaches with the ability and time to learn and develop professionally.
• Our team is a second family so you would enjoy spending the day working on nice projects with kind people with broad interests.
• Learn continuously expand your skills and demonstrate your professional level and ability to take more responsibility to grow.
• We care about you and are interested in your personal professional goals motivation and we build a perfect work/life balance.

If you are a detailoriented professional with exceptional organizational and communication skills we encourage you to apply for this exciting opportunity to contribute to our growing organization.

Remote Work :

No