Reception Office Assistant
نُشرت في :
10-10-2024
صاحب العمل نشط
1 وظيفة شاغرة
حالة تأهب وظيفة
سيتم تحديثك بأحدث تنبيهات الوظائف عبر البريد الإلكترونيValid email field required
أرسل الوظائف
شارك هذه الوظيفة
أرسل لي وظائف مشابهة
حالة تأهب وظيفة
سيتم تحديثك بأحدث تنبيهات الوظائف عبر البريد الإلكترونيValid email field required
أرسل الوظائف
الوصف الوظيفي
- Provide hospitality support to include but not limited to reception service, greeting and welcoming visitors, directing and announcing business updates as appropriate, meeting room support and ad-hoc lunch ordering.
- Receive and sort daily mail/receive deliveries/arrange couriers. Notify employees when they receive deliveries.
- Provide administrative support in maintaining all documentation and record keeping,
- Maintain security by following procedures and controlling access (operate visitor book, issue visitor badges). Activating visiting colleagues badges for Amsterdam office use.
- Provide new colleagues with access badges, office tours & site inductions
- Perform daily site checks, logging any issues in the appropriate system. Maintain a tidy office by ensuring that kitchen area, meeting rooms and common spaces remain clean.
- Ensure appropriate supplies of consumables at all times (eg milk, coffee beans, CO2 bottles, stationery equipment, etc)
- Cooperate with building property managers to solve issues relating to service requests, upkeep of facilities & attend building tenant meetings when required,
- Working with office support team to ensure service is delivered at all times, especially during any team absences,
- Process purchase orders and expense reports. Process invoices in timely fashion following all checks and procedures,
- Coordinate with Executive Assistants on in-house events, support senior management needs as they arise, and respond to any other requests relating to the Senior Management in timely manner,
- Take part in and be responsible for QHSE (Quality, Health, Safety & Environment) provision, coordinating fire warden and first aid trainings & associated arrangements, ensuring first aid supplies are sufficient,
- Take part in regional EMEA initiatives as required
- Perform daily floor checks and identify needs for repairs, ensuring checks of all meeting rooms, toilets, plants, lighting, etc,
- Raise Facilities tickets in Informa’s preferred Facilities Management reporting tool & see through to completion,
- Oversee cleaning, waste removal, recycling, managing vendor directly,
- Coordinate directly with Facilities vendors including but not limited to maintenance, health and safety, food & beverage,
- Keep track of office-related spend, keeping records on the established invoice tracking systems,
- Take part in, or own ad-hoc projects as required,
- Perform other related duties as required or requested.
نوع التوظيف
دوام كامل
المجال
القسم / المجال المهني
المهارات المطلوبة
الإبلاغ عن هذه الوظيفة
إخلاء المسؤولية: د.جوب هو مجرد منصة تربط بين الباحثين عن عمل وأصحاب العمل. ننصح المتقدمين بإجراء بحث مستقل خاص بهم في أوراق اعتماد صاحب العمل المحتمل.
نحن نحرص على ألا يتم طلب أي مدفوعات مالية من قبل عملائنا، وبالتالي فإننا ننصح بعدم مشاركة أي معلومات شخصية أو متعلقة بالحسابات المصرفية مع أي طرف ثالث. إذا كنت تشك في وقوع أي احتيال أو سوء تصرف، فيرجى التواصل معنا من خلال تعبئة النموذج الموجود على الصفحة اتصل بنا
