Admin Executive

Job Brief:

Main Responsibilities and Duties:

• Oversee daily office operations and manage office supplies inventory.
  
• Ensure the office environment is wellmaintained and equipped for optimal productivity.
  
• Provide comprehensive administrative support to senior management and other staff members.
  
• Schedule meetings manage calendars and coordinate travel arrangements.
  
• Prepare and maintain accurate records reports and documentation as required.
  
• Manage and organize company documents ensuring confidentiality and easy retrieval.
  
• Serve as a point of contact for internal and external communications.
  
• Handle incoming calls emails and correspondence directing them to appropriate personnel.
  
• Ensure compliance with company policies and procedures.
  
• Assist in the implementation of office policies and procedures.
  
• Organize and coordinate company events meetings and conferences.
  
• Arrange logistics and provide support during events.
  
• Liaise with vendors and service providers to ensure timely delivery of services.
  
• Negotiate contracts and manage relationships with suppliers.
  
  

Requirements

• Minimum of 3 years of experience in an administrative role within the pharmaceutical industry.
  
• Proficient in Microsoft Office Suite (Word Excel PowerPoint Outlook).
  
• Familiarity with office management software and tools.
  
• Strong organizational and time management skills.
  
• Ability to multitask and prioritize effectively in a fastpaced environment.
  
• Excellent verbal and written communication skills.
  
• Strong interpersonal skills with the ability to work collaboratively with diverse teams.
  
• High level of accuracy and attention to detail in all tasks.
  
• Ability to maintain confidentiality and handle sensitive information.
  
• Proactive approach to problemsolving and process improvement.
  
• Selfmotivated with the ability to work independently and as part of a team.