Accounts Assistant - Accounts Payable

Accounts Payable Roles & Responsibilities

• Post business transactions process invoices verify financial data for use in maintaining accounts payable records
• Provide other clerical support necessary to pay the obligations of the organization
• Maintain meticulous records of outstanding payables
• Ensure the accuracy of an organizations financial documents for payment auditing and tax purposes
• Protect businesses against unintentional overpayment
• Practice effective monitoring to ensure payments are made to vendors in a timely manner

• Clarify any questionable invoice items prices or receiving signatures
• Assemble and review invoices to be completed for payment
• Maintain copies of vouchers invoices or correspondence necessary for files
• Type periodic reports and other records
• Obtain proper information and/or data regarding invoice payments
• Check vendor files for any previous payments and assign voucher numbers
• Prepare vouchers listing invoice number date vendor address item description amounts and coding per accounting policies and procedures
• Reconcile bank statements
• Input daily bookkeeping and record keeping
• Verify invoices against purchase orders and ensure goods or services were received before issuing payment to vendors