Project Administrator

1. Planning and Coordination:

Provide administrative and project management support to the Africa Directorate team for the execution of RESAf projects.

Providing administrative support to the project and guidance on contracting purchasing and operational procedures and policies

Coordinating major project missions and meeting in liaison with RESAf team and implementing partners across the project countries and preparing detailed minutes

Support development and tracking of project workplans.

Providing administrative support to the project and guidance on contracting purchasing and operational procedures and policies

Liaison and followups with other Units (e.g. Human Resources Finance Operations Procurement) to ensure timely delivery of agreed tasks and early identification of challenges.

Prepare regular status reports and dashboard tracking updates of projects identify bottlenecks affecting execution and propose solutions.

2. Budgeting and budget management:

Support the Restore Africa project staff focal points managers and partners with development.

Monitor budgets and expenditures and contribute to budget planning and revision.

Work with the program teams to ensure budget compliance.

Work with the program teams to forecast financial project needs.

Coordinating the budget reallocation exercises identifying budget surpluses or shortfalls from financial reports provided by Finance and recommending the most appropriate course of action.

Support preparation and submission of timely and reliable financial updates reports and statements as per the investor deadlines and standards.

Support financial compliance and audits processes.

Coordinate submission of timesheets for all Restore Africa staff.

3. General administration:

Organizing and coordinating workshops events making travel arrangements and other related logistical arrangements for Restore Africa project management staff consultants and partners.

Ensuring that administrative services are delivered with a high level of quality such transportation security and other clerical administrative services.

Ensure maintenance of uptodate project assets register.

Providing administrative support to the project ensuring that contract management and the procurement of goods and services are in compliance with funder and CIFORICRAF policies and procedures.

4. Information and Knowledge management.

Maintaining and updating the project Google Drive folder and ensuring that information dissemination is carried out in a timely and effective manner to all partners and project stakeholders.

Assist in organizing and participate in review and reflection events and support the preparation of the annual detailed implementation plans.

Ensure proper function of archive and documentation system.

Requirements

A BSc/BA degree in Business/ Public Administration/Project Management or another relevant field from a recognized educational institution.

PMP certification is an advantage.

Three (3) years of relevant work experience in a comparable international organization.

Experience in an NGO or international organization environment.