IP Litigation Legal Secretary

We have an exciting opportunity for an IP Litigation Legal Secretary at. We are searching for someone who wants to be a valued contributor and member of a talented and dynamic team of lawyers, paralegals and staff.

The Legal Secretary is responsible to the individual attorney(s) and/or paralegal(s) to whom assigned for specific, day-to-day responsibilities and duties and to the Practice Group Manager and Human Resources Manager regarding overflow work, and overtime work.

The Legal Secretary should have 5-7 years of legal secretary experience with at least 3-5 years litigation experience, preferably in IP litigation along with basic secretarial skills, word processing, general office procedures and electronic litigation filing expertise, along with the ability to concentrate on details, organize work, and work with a wide spectrum of individuals. The Legal Secretary should have analytical and critical thinking skills and must be able to handle diverse practices, be a team player, and be a liaison between the client and the attorney. The ability to communicate accurately and professionally with the clients is a must. In addition, it is essential that the Legal Secretary have strong proofreading skills, organizational skills, attention to detail and a sense of urgency as needed.

Responsibilities and Duties:

1. Drafts, edits, and files client documents and related correspondence per attorney(s) revisions, etc.
   
2. Handles all e-filing in district and state court systems.
   
3. Coordinates and assists with trial preparation including depositions, discovery, trial binders and working with vendors (service of process, court reporters).
   
4. Handles time entry and billing for assigned attorney(s) and paralegal(s), including editing prebills.
   
5. Prepares Client/Matter Information Memorandum ( CIM ) conflicts check emails as well as CIM forms to be submitted to the Records.
   
6. Maintains files on a regular basis as required by attorney(s), Practice Group, and Firm procedures.
   
7. Coordinates project management of attorney matters and cases.
   
8. Maintains and updates attorney(s) calendar and contacts.
   
9. Coordinates travel arrangements and prepare travel reimbursement requests and all other reimbursement requests in a timely manner and in accordance with Practice Group procedures and accounting deadlines.
   
10. Coordinates client and in-house meetings and assist as necessary.
    
11. Retrieves, opens and files mail (and date stamp, if required).
    
12. Answers and handles incoming phone calls in a professional manner.
    
13. Maintains confidentiality of all client and firm matters, recognizing that there should be no discussion in or away from the office regarding client or Firm matters. This confidentiality extends to emails you are privy to that are in your attorney(s) and/or paralegal(s) Outlook mailboxes and folders.
    
14. Assists fellow workers and/or other attorneys as needed and requested. The office functions as a team, and therefore it is essential that the Legal Secretary help when asked and volunteer when time permits.
    
15. Notifies and assists HR with overflow work when not busy with work from assigned attorney(s) and paralegal(s), including providing overflow desk coverage for secretaries who are absent.
    
16. Keeps abreast of what is happening on assigned attorney s clients matters and knows location of material concerning those matters.
    
17. Obtains research materials from the library as required by attorney(s) or paralegal(s).
    

Knowledge, Skills and Abilities:

• A Bachelor s degree is preferred from an accredited college or university.
  
• Five to seven years of experience working in a legal department with in a similarly sized, multi-office professional services organization. Must have 3-5 years litigation experience, preferably in IP litigation.
  
• Excellent interpersonal, written and verbal communication skills are required. Proven analytical and problem-solving skills. Detail-oriented, organized and have the ability to multi-task and prioritize workloads. Ability to present ideas in a business-friendly and user-friendly language.
  
• Excellent computer skills and knowledge of MS Office Suite is required. Experience with Aderant and ChromeRiver software programs, is highly preferred.
  

Salary is commensurate with years of relevant experience & geographic location. The range for this position is $61,500-$105,300.