Property Support Co-ordinator

• Loading new assets and leases on the WeConnectU Rental Asset Management system
  
• Ensure Agents files are complete and saved on the company database
  
• Receive and reconcile monthly service provider accounts & inputting data on a spread sheet
  
• Draft notices including but not limited to Letter of Demand, Lease Cancellation, etc.
  
• Agent Admin Support
  
• Update lease packs as and when new updates are published
  
• Follow up on arrear rentals & update landlords
  
• Distributing vacancy schedules to all external brokers
  
• Checking Agent lease agreements
  
• Compiling Commercial and Residential Lease Agreements
  
• Ensure all templates are saved on company data base
  
• Maintenance and Facilities Management Support
  
• Co-ordinate all required maintenance
  
• Property Inspections and Reports
  
• Assist Property Manager with quotes
  
• Update Red Rabbit maintenance logging system
  
• Point of contact for all building staff ( Security and Cleaners)
  

• Attend weekly sales meetings with agents and take minutes
  
• Report Weekly on lease renewals and escalations
  
• Prepare Report for Key Account Meetings
  
• Attend Key Account Meetings
  

• Ensuring all listings are loaded correctly on various property sites
  
• Ensuring all listings are done to the correct standard
  
• Assisting Agents with compiling listings
  
• Ordering and control of all marketing material
  
• Quality control on all marketing materials received
  
• Petty Cash
  
• Office consumables
  
  

Requirements

• Matric
  
• Administrative/Property oriented tertiary qualification advantageous
  
• Minimum of 2-3 years s administrative experience in a similar role
  
• Knowledge of the WeConnectU rental asset management system (advantageous)
  
• Knowledge of PropCtrl (advantageous)
  
• Knowledge of Red Rabbit (advantageous)
  
• Excellent written and oral communication skills
  
• Detail orientated
  
• Computer literate