HRDs Personal & Technical Assistant

Responsibilities:
• To act as a PA to Directors & teams, providing them the support necessary to aid in travel arrangement, agenda management, and other necessary areas, to enable them to manage their schedule and workload seamlessly.
• To organize an accurate and workable meetings schedule for the director and team, prioritizing and proactively managing competing priorities.  
• Supporting allocated Director & LT on a needs basis.
• Diary management – filtering and prioritizing, avoiding clashes, planning meetings ahead.
• Organization and administration of local meetings & visitors, including regular Team meetings – coordinating all logistics i.e. attendees, timings, equipment and rooms.
• Management of external stakeholders - responsible for reception and smooth running of meetings.
• To be responsible for pulling together presentation and pre-reading materials and collating in a timely manner, in preparation for meetings
• Screening, responding to and redirecting mail, as appropriate.
• Travel management – preparation of itineraries, visas, transport, etc.
• Management of out of office requirements.