Administrative Assistant - LATAM

Job Title: Administrative Assistant LATAM
Location: Remote (PST Timezone)
Work Schedule: Monday Friday 07:00 AM to 03:00 PM PST

Job description:

Role Overview: Were seeking an ambitious energetic and highly intelligent individual with a strong work ethic to grow from an administrative assistant role into a key leadership position within our company. This individual will work closely with the CEO to manage daytoday operations streamline processes and drive strategic initiatives across both our businesses.

Key Responsibilities:

• Manage CEOs schedule including personal and work commitments with a focus on optimizing time allocation.
• Oversee communication channels including email and Slack by proactively handling incoming messages and organizing information.
• Develop client proposals for coaching services utilizing standardized templates and minimizing CEO involvement through efficient communication methods.
• Assist in CRM management and implement systems for client relationship management.
• Collaborate with the CEO to create and implement quarterly strategies for generating warm referrals for coaching services.
• Delegate tasks from CEOs todo list focusing on maximizing impact and productivity.
• Support the CEO in managing investor relations including scheduling meetings and coordinating communications.
• Monitor client contracts to ensure timely renewals and provide ongoing support for client needs.
• Handle vacation planning for the CEO and their family ensuring optimal travel arrangements and costeffectiveness.
• Assist in newsletter management from content creation to distribution with a focus on minimizing CEO involvement.

Qualifications:

• Demonstrated ability to learn quickly adapt to new challenges and take initiative.
• Exceptional organizational skills and attention to detail.
• Strong communication skills both written and verbal.
• Proficiency in time management and ability to prioritize tasks effectively.
• Experience in administrative or assistant roles preferred.
• Techsavvy with proficiency in CRM software and productivity tools.
• Coachable attitude with a desire for personal and professional growth.

Remote Work :

No