EPE Program Manager
Posted on :
12-12-2021
Employer Active
1 Vacancy
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Job Description
- Support the planning, delivery, administration and follow-up associated with the successful execution of professional and executive education programs
- Serve as primary point of contact for the Office of EPE to internal and external customers, clients, offices, and departments, including faculty and students
- Work closely with the Director and client to determine the scope of non-core programs (e.g. dates, basic course outline, faculty/speakers, accommodation, travel arrangements, and all other program needs)
- Support the development of program-related collateral materials such as student handbook and any course materials such as binders, copies, inserts, etc. as required by program faculty and administrators. Upload course materials onto applicable course management tool
- Liaise with other GU-Q departments, faculty, guest speakers and external vendors to confirm deliverables of program
- Book necessary venues and layout requirements
- In collaboration with the Travel Office, coordinate accommodation and travel arrangements for clients and their student/participants, including flights, immigration/visa requirements, transfer services, meet & greet services, ground transportation
- Serve as focal point for the duration of program, liaising between the client and GU-Q support units (such as Events, Communications, etc.) to ensure smooth delivery
- Perform administrative duties as required by the program such as raising tickets for and liaising with IT, A/V, Facilities and HSSE
- In collaboration with the Office of Finance, prepare financial related forms as needed
- Liaise with GU, HBKU or client finance personnel when necessary for documentation and communicate policy regarding reimbursements and expenditures
- Provide support to Faculty initiated events that involve an external audience to ensure consistency in the delivery of high-quality events and to ensure that the appropriate external audiences are engaged
- Coordinate catering requirements for on-site and off-site events
- Update and maintain the departmental website
- Manage courses and payments in dedicated applications, systems and databases
- Coordinate off-site activities, including field trips, extracurricular activities and meals
- Other duties as assigned
Employment Type
Full Time
Key Skills
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