Senior Administrative Specialist

Job Description

• Respond to and initiate inquiries (questions regarding purchasing, personnel, facilities, administration, specialized programs, etc.)
• Explain policies, answer questions, and independently resolve problems whenever feasible.
• Prepare presentation materials for use by others, editing content, and adding appropriate graphics and design elements. These responsibilities may include creating basic web content.
• Compose and/or prepare correspondence, memoranda, promotional materials, forms, newsletters, manuals, and reports using appropriate word processing and spreadsheet tools. Perform basic statistical calculations on data for reports and presentations.
• Plan, prioritize and schedule meetings and appointments for Directors and other management. Make decisions on a daily basis regarding calendars.
• Assist with grant proposals and serve as a resource for information related to the administration of grants and contracts.
• Perform specialized administrative duties required to support the specific program area, using discretion to make judgments based on operating guidelines. Support purchasing requirements for the department, researching items and obtaining price quotes, entering information into university systems, receiving purchase orders, and maintaining P-Card information as required.
• Arrange and coordinate travel and travel reimbursement for staff.

Job Requirements

• Bachelor Degree
• Excellent English
• Very Good MS Office
• Strong organizational and time-management skills
• Very good presentation & Communication Skills